Human Resources / Payroll Clerk

SUMMARY

Assist Human Resources Manager with recruiting efforts, onboarding, and payroll. Assist the CFO, Business Manager, Office Manager with other administrative duties.

Reports to: Human Resources Manager

ESSENTIAL DUTIES AND RESPONSIBILITES

· Maintain job applications

· Assist with Screening applications

· Assist with applicant phone screens

· Maintain applicant files

· Coordinate interviews and set appointments

· Perform employment reference checking

· Sets appointment for job offer

· Candidate call backs and coordinate all pre-employment process

o Schedule physical and drug testing

o Tracks physical results

o Tracks drug test results

· Coordinate orientation schedule and notify department managers and supervisors

· Preparation of job opening distribution of flyers

· Prepare new hire or rehire packages

· Schedule employee for first day at work and process on-boarding paperwork (for hourly new employees) and enter employee information into the payroll systems

· Ensure accurate employee data for new hires is entered in ADP

· Create employee badges for new hires and replacements

· Print copies of terminated employee picture badges daily for night patrol manager

· Complete I -9s, maintain them in binders and complete audits

· Create and maintain personnel files and records in accordance legal requirements and Company policies and procedures

· Maintain Employer Pull Notice and update authorized driver list

· Assist with record retention process

· Generate and submit payroll-related reports as well as provide assistance with surveys, inquiries and audits

· Prepares certificates and other awards as needed

· Answer telephone and responds to inquiries or redirects the call

· Maintains good public relations with applicants, staff and guest

· Participate coordinating employee events

· Safety meeting announcements and preparation

· Maintain all training records for all divisions and update filing as per the active employee list

· Maintain monthly safety and tailgate meetings record tracking and keeping (All departments and shift)

· File new and active employees training records

· Make files for new employee training records

· Laminate work instructions, procedures, forklift ID cards and other pertinent documents required

· File forklift ID card (copy), employee forklift test and forklift sign-off record

· File and maintain monthly safety employee training and tailgate safety meeting records

· File all HR related documents in personnel files

· Back-up Front Office Clerk

Payroll (Assisting Human Resources Manager)

· Compile employee time, production, and payroll data from time sheets and other records

· Verify timesheets for accuracy and assist with data entry of hourly time records (ADP System)

· Update payroll time sheets with new hires, promotions, and terminations

· Sort and compile hourly payroll check for distribution on pay day and update distribution lists

· Back-up payroll processing

General

· Other tasks assigned or authorized by the HR Manager, Chief Financial Officer or President.

There may be other duties that are not listed under each category. The lists in each category are meant to be a representation of the types of tasks preformed.

REQUIREMENTS

· High School Diploma or equivalent

· 2 years of experience office environment preferable within the Human Resources and Payroll field, or equivalent

· Excellent oral and written communication skills to effectively interact with employees and management from all departments and locations

· Fluent in English and Spanish

· Able to learn and understand federal and state employment laws and regulations

· Exhibit a very high level of maintaining professionalism and confidentiality

· Ability to prioritize tasks and work independently with minimum supervision

· Ability to work in a fast-paced environment, multi-task, problem solve and meet shifting deadlines

· Must have reliable transportation

· Ability to lift 25 lbs

· Must be able to perform the following physical requirement of the job some of which may include but is not limited to sitting, standing, stooping, walking, climbing, and lifting

TOOLS

· Desktop computers

· Document scanners

· Photocopiers

· Facsimile machines

· Calculators

TECHNOLOGY

· Electronic mail software: Microsoft Outlook

· ERP software: In-house ERP Software

· Payroll software: Famous Software

· Time accounting software: Empower Time and Attendance

· Document Management Software: Microsoft SharePoint

· Spreadsheet software: Microsoft Excel

· Telephone system: ShoreTel

· Word processing software: Microsoft Word

· Presentation software: Microsoft PowerPoint

· Internet Browser: Internet Explorer

KNOWLEDGE

Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Oral and Written Communication: Ability to read, write and speak clearly and informatively; Respond well to questions; Participate in meetings; Demonstrate effective presentation skills. Fluently read, write and speak in English.

Business Acumen: Display orientation to completing tasks timely and accurately; Demonstrate knowledge of practical office practices, procedures, and policies; Align work with human resources team goals.

Teamwork: Perform variety of tasks independently while contributing to team environment; Build positive team spirit; Put success of team above own interests.

Planning/Organizing: Prioritize and plans work activities; Use time efficiently; Meet goals and objectives as defined by supervisor.

Quantity: Meet productivity standards; complete work in timely manner; Strive to increase productivity.

Organizational Support: Follow policies, procedures, instructions and pre-determined guidelines; Support organization’s goals and values.

Establishing and Maintaining Interpersonal Relationships: Developing constructive and cooperative working relationships with others, and maintaining them over time.

COMPETENCIES

· Performing Administrative Activities: Performing day-to-day administrative tasks such as maintaining information files and processing paperwork

· Processing Information: Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data

· Updating and Using Relevant Knowledge: Keeping up-to-date technically and applying new knowledge to your job

· Documenting/Recording Information: Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form

· Processing Information: Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data

· Updating and Using Relevant Knowledge: Keeping up-to-date technically and applying new knowledge to your job

· Documenting/Recording Information: Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form

· Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

· Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

· Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

· Interacting with Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

· Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

· Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members.

EOE AA M/F/D/V

Work Remotely

• No

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Human Resources: 2 years (Required)
• Payroll: 1 year (Required)
• Computer: 3 years (Required)

Language:

• English and fluent Spanish (Required)

Work Location: In person

Salary : $18 - $24