Payroll Accounting Specialist

About the Role:

The Payroll Accounting Specialist plays a critical role in ensuring the accurate and timely processing of payroll for all employees within the organization. This position is responsible for maintaining payroll records, reconciling payroll accounts, and ensuring compliance with federal, state, and local regulations. The specialist will collaborate closely with HR and finance teams to verify employee data, benefits deductions, and tax withholdings. By managing payroll transactions and resolving discrepancies, this role supports the financial integrity and operational efficiency of the company. Ultimately, the Payroll Accounting Specialist ensures employees are compensated correctly and on schedule, contributing to overall employee satisfaction and organizational compliance.

Minimum Qualifications:

• Associate degree in Accounting, Finance, Business Administration, or a related field.
• At least 2 years of experience in payroll processing or payroll accounting.
• Strong knowledge of payroll systems and software, such as ADP, Paychex, or similar platforms.
• Familiarity with federal, state, and local payroll tax regulations and compliance requirements.
• Proficiency in Microsoft Excel and other accounting software.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or related discipline.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation.
• Experience with ERP systems such as SAP or Oracle.
• Knowledge of benefits administration and timekeeping systems.
• Strong analytical skills and experience with payroll audits.

Responsibilities:

• Process and verify payroll data including hours worked, salaries, bonuses, and deductions on a regular payroll schedule.
• Maintain accurate payroll records and prepare detailed reports for management and regulatory agencies.
• Reconcile payroll accounts and resolve any discrepancies or issues related to payroll transactions.
• Ensure compliance with all applicable payroll laws, tax regulations, and company policies.
• Collaborate with Human Resources to update employee information, benefits, and tax withholding status.
• Respond to employee inquiries regarding payroll, deductions, and tax information in a timely and professional manner.
• Assist with year-end payroll processes including W-2 preparation and distribution.
• Support internal and external audits related to payroll and compensation.

Skills:

The Payroll Accounting Specialist utilizes their expertise in payroll software and accounting principles daily to ensure accurate and compliant payroll processing. Strong attention to detail and analytical skills are essential for reconciling payroll accounts and identifying discrepancies. Communication skills are used to collaborate effectively with HR, finance teams, and employees to resolve payroll-related inquiries and issues. Proficiency in Excel and other software tools supports the preparation of detailed payroll reports and data analysis. Additionally, knowledge of tax regulations and compliance ensures that payroll activities meet all legal requirements, minimizing risk for the organization.