Office Coordinator

Office Coordinator

Pay: $15.00 - $18.00 per hour

Job description:
Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to support daily administrative tasks. As an Office Assistant, you will be the friendly face of our organization, managing front desk responsibilities, coordinating schedules, and providing exceptional customer support. This paid position offers a fantastic opportunity to develop your office management skills in a fast-paced, collaborative setting.
Duties

• Greet visitors and manage the front desk with professionalism and warmth, ensuring a positive first impression
• Operate multi-line phone systems efficiently, directing calls and taking messages accurately
• Maintain organized filing systems, both physical and digital, including data entry and record keeping
• Support calendar management and scheduling for team members using tools like Google Workspace and Microsoft Office
• Provide exceptional customer service by responding promptly to inquiries via phone or email, demonstrating excellent phone etiquette
• Manage office supplies inventory, place orders as needed, and ensure the office remains well-stocked and organized
• Perform clerical duties such as proofreading documents, preparing reports, and handling correspondence with attention to detail
• Support office management activities including organizing meetings, preparing agendas, and coordinating logistics for company events
• Creating sales estimates
• Collecting customer payments
• Procurement and shipping as needed
• Manage and create documents and sheets with Google Workspace
• Sending out documents for e-signatures

Qualifications

• Proven experience in an office environment or administrative role with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace applications
• Excellent organizational skills with the ability to multitask effectively in a fast-paced setting
• Strong computer literacy including data entry, file management, and basic troubleshooting skills
• Experience using multi-line phone systems and demonstrating professional phone etiquette
• Bilingual abilities are highly desirable to assist diverse client needs
• Previous experience as a receptionist, medical or dental receptionist, or personal assistant is advantageous
• Exceptional customer service skills with a friendly demeanor and positive attitude
• Strong time management skills to prioritize tasks efficiently and meet deadlines

Join us as an Office Coordinator and become an integral part of a vibrant team dedicated to excellence! This paid position offers valuable experience in office management while supporting your professional growth. We value proactive individuals who thrive on organization, communication, and delivering outstanding support every day!
Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Pay: $15.00 - $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Experience:

• office: 1 year (Required)

Work Location: In person

Salary : $15 - $18