Human Resources Specialist

Job Summary: The Human Resources Specialist supports the day-to-day operations of the HR department and helps drive a positive employee experience across the organization. This role assists with onboarding, employee relations, benefits administration, compliance, and HR record management. The HR Specialist serves as a key point of contact for employees and managers, ensuring policies and procedures are consistently applied while supporting organizational goals.

The ideal candidate is organized, adaptable, tech-savvy, and passionate about building exceptional employee experiences.

Essential Duties and Responsibilities: The following list is intended to describe the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. The employer reserves the right to change or assign other duties to this position. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

HR & Compliance Activities:

• Process new hire onboarding and terminations, including offer letters, conduct new hire orientations, and review policies and procedures.
• Process new hire background checks, drug screens, health insurance enrollment records and benefit termination records, child support notices, garnishments orders, liens, and medical questionnaires records.
• Conducts background/reference checks on handling of employment-related inquiries, such as employment verification, E-Verify, Drug screen testing, Clearances (Act 33, 34 and 73).
• Enter new hire information into appropriate databases to include HRIS in Paycom.
• Coordinate with the HR department and accounting department to ensure accurate information for payroll.
• Provide required recordkeeping by maintaining accurate employee files to include active employee filing, employee medical filing, I-9 filing, terminated employee filing, resume filing, and all other filing as needed.
• Conduct reference or background checks on job applicants specified by certain customers.
• Provide administrative services to include, miscellaneous projects, backup HR support, and general administrative duties.
• Assist with gathering data for annual workers compensation and 401(K) retirement plan audits.

Payroll Related Activities:

• Compile and processes full cycle of bi-weekly payrolls following established guidelines.
• Conversion of files for payroll upload, such as expenses, additional pay or deductions, garnishments, paid time off (PTO), insurances, and 401(k) deductions.
• Assist with various HR duties as need arises, including but not limited to benefits, onboarding, and document maintenance.
• Collect and verify timekeeping information for all employees. 
• Calculate pay according to hours worked incorporating leaves, and overtime.
• Crosscheck salary changes, terminations, and other adjustments with approved documentation for each payroll run.
• Process, Approve and Manage payroll & expense reports in Paycom system.
• Manage and calculate taxes and deductions.
• Update electronic payroll records in Paycom by entering pay rate increases, employee status changes, address change and other payroll/HR related changes.
• Investigate and resolve any discrepancies in payroll.
• Maintain payroll reports and files, ensuring accurate record keeping for audits.
• Prepare and submit reports with payroll information to supervisor/manager when needed.
• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
• Resolve payroll discrepancies by collecting and analyzing information.
• Keep informed about changes in tax and deduction laws that apply to the payroll process.
• Assist employees and managers with general payroll inquiries.
• Process paperwork for new employees and enter employee information into Paycom.
• Keep track of leave time, such as PTO and other types of leave, for employees.

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