Accounts Payable Clerk

Position Summary: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Reconciles processed work by verifying entries and comparing system reports to balances.  Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.  Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.  Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.  Maintains accounting ledgers by verifying and posting account transactions.  Verifies vendor accounts by reconciling monthly statements and related transactions.  Maintains historical records electronically or by filing documents. Disburses petty cash by recording entry; verifying documentation. Reports sales taxes by calculating requirements on paid invoices.  

Essential Duties and Responsibilities include, but are not limited to: 

• Review and verify vendor invoices and check requests 

• Sort, code, and match invoices 

• Set invoices up for payment 

• Enter and upload invoices into system 

• Track expenses and process expense reports 

• Prepare and perform electronic transfer, payments, and check runs 

• Post transactions to journal, ledgers, and other records 

• Reconcile accounts payable transactions between general ledger and AP sub-ledger 

• Monitor accounts to ensure payments are up to date 

• Research and resolve invoice discrepancies and issues 

• Maintain vendor files 

• Correspond with vendors and respond to inquiries 

• Create analysis of accounts and reports 

• Assist with month end closing 

• Provide supporting documentation for audit 

• Other duties as assigned 

Qualifications: 

• Experience and Education:  

• 1-2 years of relevant accounting experience. 

• High school degree or equivalent 

• Technical Skills: 

• Proficient in all Microsoft Office applications (Word, Excel, Outlook) 

• Basic understanding of accounting principles, standards, concepts, and 

regulations 

• Working knowledge of general office procedures, filing systems, data entry 

techniques and business equipment 

• Ability to thrive in a changing, fast-paced growing and dynamic business 

• Detail oriented and able to manage multiple projects simultaneously 

• Strong written and verbal communication skills 

• Excellent organization skills and attention to detail 

• Physical Requirements: 

• Extended screen time 

• Long periods of sitting 

• Potentially long hours 

Supervisory Responsibilities: None.