Attendance Clerk @ Hastings High School

(Internal employees: Set to your account to internal before applying at https://aisd.schoolspring.com/internaljobsettings)

Primary Purpose

To establish and maintain accurate student attendance accounting records.

Qualifications

Education/Certification:

• High school diploma or GED
• Qualify for appropriate state paraprofessional certification
  
  

Special Knowledge/Skills

• Strong organizational, communication, and interpersonal skills & attention to details
• Self-motivated and the ability to work independently without supervision
• Pleasant telephone personality and effective communications skills
• Ability to work cooperatively with all stakeholders
• Understanding of record-keeping procedures
• Computer skills required - strong knowledge of Word, Excel, Office 365, Google Drive, and typing
• Bilingual English/Spanish - preferred
  
  

Experience

• None
  
  

Major Responsibilities and Duties

Program Management

• Verify the accuracy of all attendance reports and attendance accounting procedures at the campus
• Supervise assistant attendance clerk (if applicable).
• Enter student attendance into the student management system each day and/or verify the attendance teachers have entered.
• Coordinate attendance information received from assistant principals, i.e. absences, and unexcused, illness suspension, etc., and maintain attendance information in the computer.
• Answer incoming attendance calls, call the family of absent students at least weekly, and document the calls in the student management system.
• Assist parents, students and personnel in answering questions regarding student attendance.
• Enter absence notes into the computer each day.
• Help document, monitor, and/or implement attendance interventions.
• Monitor student attendance for truancy and/or loss of credit and alert administrators of students in need of intervention.
• Send out all required attendance letters to parents.
• Prepare court filings to submit to the district office for truant students and/or parents of truant students.
• Help implement and monitor attendance incentives on campus.
• Run attendance reports requested by administrators.
• Attend attendance trainings offered by the district.
  
  

Policy, Reports, and Law

• Ensure compliance with all applicable laws, rules and regulations.
• Compile, maintain, and file all reports, records, and other documents required
• Comply with policies established by federal and state law, State Board of Education rule, and the local board policy.
  
  

Other

• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.
  
  

Supervisory Responsibilities

None

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Standing, prolonged sitting, occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; may also require climbing stairs and reaching over head

Lifting: Frequent moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; frequent district wide travel; all campuses are temperature controlled with hard surface floors

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The full job description for this position is included within this job posting. By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description.

Hiring administrators review applications, interview, and recommend for hire.

Calendar Days:195

Pay Grade: CSP3

2025-2026 Salary Range Min. $25,971 Mid. $31,071 Max. $36,170 (Based on previous experience)

Salaries are determined by the number of completed and eligible years of service at an accredited school.

Salary is based on 187 days. If working less than 187 days, the salary will be less.

(Internal employees: Set to your account to internal before applying at https://aisd.schoolspring.com/internaljobsettings)