What are the responsibilities and job description for the HR & Office Assistant - Indianapolis Facility position at Alexandria Industries?
Job Details
Description
Hours: Mon-Fri, 7:30am-4:00pm (Flexible)
Essential Duties And Responsibilities
Human Resources Support Key Responsibilities
Description
Hours: Mon-Fri, 7:30am-4:00pm (Flexible)
Essential Duties And Responsibilities
Human Resources Support Key Responsibilities
- Support recruitment by posting jobs, scheduling interviews, and attending job fairs.
- Assist with new hire processes, including onboarding documents, scheduling orientation, and collecting required paperwork.
- Prepare HR correspondence, forms, and internal communications.
- Build relationships with community resources to help promote Alexandria Industries in the community
- Support leadership with administrative tasks.
- Conduct onboarding tasks, including new-hire documentation, scheduling, communication, and preparation.
- Conduct background checks, drug screens, and reference verifications.
- Maintain HR systems and employee files with accurate, confidential information.
- Assist with benefits enrollment, timekeeping corrections, and general employee inquiries.
- Support employee lifecycle processes such as monthly check-ins, drafting routine communications, scheduling performance reviews, and coordinating exit interviews.
- Work with Temporary staffing agencies and manage temporary-to-full-time employee transitions.
- Manage scheduling, meeting preparation, and follow-up tasks.
- Prepare, update, and maintain reports, documentation, and standard operating procedures (SOPs).
- Draft and handle routine internal communications on behalf of leadership.
- Support general office operations, including weekly checklists and administrative workflows.
- Assist with planning and coordinating company events and internal communications.
- Provide general administrative support to meet ongoing company needs.
- Perform all other related assignments (including special projects) as required in a professional and cooperative manner.
- Experience:
- 1-3 years of administrative, office management, or HR support experience.
- Other required Knowledge, Skills, and Abilities:
- Strong computer skills (Microsoft Suite)
- Experience with HRIS or timekeeping systems preferred
- Self-directed, able to take initiative and exercise independent judgment
- Ability to create, foster and grow business relationships with leadership and team members
- Must be a highly organized and self-motivated individual able to handle multiple tasks and meet deadlines in a fast-paced environment
- Willingness and ability to develop a working knowledge of Alexandria Industries’ business and facilities in support of the Company goals and initiatives
- Mature judgment and ability to handle sensitive situations and confidential information with professionalism
- Excellent oral and written communication skills
- Office equipment (computer, phone, printer, scanner, copier and fax machine)
- Group Health Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Retirement Savings Plan
- 401(k) Company Match
- Flexible Spending Account (FSA)
- Basic Life Insurance
- Short Term & Long Term Disability Insurance
- Voluntary Accident, Hospital & Critical Illness Insurance
- Paid Holidays
- Paid Time Off (PTO)
- Paid Volunteer Hours (8hrs. per year)
- Company Provided Work Uniforms
- Tuition Reimbursement
- Employee Assistance Program (EAP)
Salary : $24 - $26