Executive Administrative Assistant

Alexander Wolf & Company, Inc. is a full-service real estate management firm specializing in Cooperatives, Condominiums, Homeowners Associations, and Adult Communities throughout the New York Metropolitan area. With offices on Long Island and in New York City, the company provides expert management for residential properties, emphasizing responsiveness to the needs of both staff and residents. The team includes licensed and bonded New York State managers, some of whom have earned “Management Achievement Awards,” and benefits from a fully accredited Legal Department and 24-hour emergency service. Utilizing state-of-the-art technology, Alexander Wolf & Company, Inc. ensures efficient and high-quality management services.

This is a full-time, on-site Executive Administrative Assistant role located in Plainview, NY. The Executive Administrative Assistant will manage daily administrative tasks, maintain professional communication on behalf of the executives, coordinate schedules, handle clerical tasks, organize meetings, and support the executive team in their day-to-day operations. This role involves ongoing collaboration with internal teams, residents, and external stakeholders to ensure seamless office operations.

• Strong Administrative Assistance and Executive Administrative Assistance skills, including proficient organization and time management
• Excellent Communication and Phone Etiquette skills with the ability to professionally interact with staff, residents, and external vendors
• Efficient in Clerical Skills, including scheduling, filing, and managing correspondence
• Exceptional attention to detail, discretion, and the ability to handle confidential information
• Proficiency with office software and tools, including Microsoft Office Suite
• Prior experience in property management or real estate is advantageous
• Associate’s degree or higher in Business Administration or a related field is preferred