Office Administrator

Alexander Dennis is a global leader in the design and manufacture of double-deck and lightweight buses. Building on 130 years of heritage, we’re leading the transition to zero-emission mobility, with 3,000 zero-emission buses sold to date. Alexander Dennis is a subsidiary of NFI Group, a leader in propulsion agnostic bus and coach mobility solutions. Operating in 10 countries, we’re investing in our people and our communities, with over 31,000 buses and coaches in service around the world.  

POSITION SUMMARY: The Office Administrator is responsible for administrative activities at the Las Vegas facility, providing operational, financial, and administrative support to site staff and leadership. Key competencies in organization, attention to detail, and teamwork will be an asset in an environment where safety and integrity are valued. 

Be part of our Las Vegas team, supporting Southern Nevada’s transportation and manufacturing industry by producing double-deck buses for customers across North America. As the only facility of its kind in North America, our site is a hub for cutting-edge transit solutions. Are you ready to embrace the challenge? Come build the future of mobility with us. 

WHY JOIN US:  

• Be a part of a team leading the world’s electrification of mass mobility  

• Competitive Wages and comprehensive benefit package with immediate benefit eligibility  

• Paid holidays and vacation  

• 401K with generous company match / or Registered pension plan with generous company match 

• Passionate about creating a better product, a better workplace, and a better world 

• Inclusive workplace culture that values and empowers team members.  

• On-the-job training in a continuous learning environment (we invested $15.9 million in 2024)  

• Advancement opportunities within our family of companies  

WHAT YOU WILL DO:  

• Own and execute administrative duties to support operations at the Las Vegas facility. 

• Provide administrative support to site staff and senior Alexander Dennis leadership 

• Scan, organize, and maintain electronic files and documentation 

• Coordinate and support site visits and meetings 

• Support non-production cost tracking and reporting activities 

• Maintain and reconcile capital asset lists for reporting purposes 

• Order office consumables and coordinate local site services 

• Provide Accounts Receivable and Accounts Payable support as assigned 

• Update and manage local non-stock purchase orders 

• Resolve invoice queries in collaboration with the local team 

• Post AR receipts and process freight invoices 

WHAT YOU NEED TO BE SUCCESSFUL:  

• Experience in an administrative or accounting support role 

• Post-secondary education or relevant certificates in Business Administration or a related field preferred 

• Experience in a manufacturing or similar environment is an asset 

• Strong systems aptitude with proficiency in Microsoft Office (particularly Excel, Power BI, Word, and Outlook) and the ability to quickly learn new software and tools. ERP/MRP experience is an asset 

• Attention to detail with high accuracy in data entry and documentation, and the ability to stay organized in a fast-paced environment 

• Ability to work independently within established processes, using problem-solving skills to identify issues and seek clarification when needed 

Physical & Workplace Requirements:  

• Ability to perform standard office-based duties 

• Visual acuity to review documents and computer-based information 

• Ability to work in an office environment within a manufacturing facility 

• Strong safety awareness and adherence to workplace procedures 

Standard Hours: Monday-Friday 7:00 AM – 3:30 PM  

OUR WHY: We exist to move people. Our mission is to design, deliver, and support market-leading bus and motorcoach solutions that are safe, accessible, efficient, and reliable. Our values—safety, quality, integrity, accountability, teamwork, and sustainability—are at the core of everything we do. NFI Group | We Move People - YouTube  

Leveraging 450 years of combined experience, NFI offers a wide range of propulsion-agnostic bus and coach platforms, including market leading electric models. Through its low- and zero-emission buses and coaches, infrastructure, and technology, NFI meets today’s urban demands for scalable smart mobility solutions. Together, NFI is enabling more livable cities through connected, clean, and sustainable transportation. News and information is available at www.nfigroup.com, www.newflyer.com, www.mcicoach.com, nfi.parts, www.alexander-dennis.com, arbocsv.com, and carfaircomposites.com.  

Alexander Dennis is committed to administering all employment matters in accordance with the value we place on fostering an inclusive and welcoming workplace that values the contributions of all team members. We ensure that all employment decisions are based upon merit and comply with applicable employment legislation and requirements. Accommodations are available at all stages of the recruitment process, at the candidates’ request.