What are the responsibilities and job description for the Contracts and Grants Coordinator position at Alexander County, NC?
Position Description
An employee in this class will aid in the County's ability to ensure compliance, efficiency, and transparency in the administration of public funds by managing the full life cycle of the County's grant portfolio and contractual agreements. The employee will provide dedicated support to staff in identifying funding opportunities, managing grant applications, grant reporting, and overseeing contract development and monitoring. Work involves reducing risk and improving interdepartmental coordination in contracts and grants. This position will ensure that all grants and contracts are managed in accordance with internal policies as well as state and federal regulations. Work is performed under the general direction and supervision of the County Attorney.
Responsibilities
We offer a full compensation package including quality benefits with flexible options to meet the needs of our employees and their families.
HEALTH CARE
Requirements
Medical Insurance – Employee medical insurance is 100% paid provided wellness incentive requirements are met. Spouse and family coverage is available at employee expense per pay period:
Child: $69.23 Children: $207.69 Spouse: $230.77 Family: $392.31
Dental Insurance – Employee dental insurance is 100% paid. Spouse and family coverage is available at employee expense per pay period:
Child(ren): $16.95 Spouse: $18.89 Family: $52.32
Vision Insurance – Employee vision insurance is 100% paid. Spouse and family coverage is available at employee expense per pay period:
Child(ren): $3.86 Spouse: $3.48 Family: $7.50
WELLNESS
Health Clinic – Available to all County employees and dependents covered under the medical insurance plan. Covered visits include ear infections, colds, first aid, physicals, and other acute care needs.
Complementary Alternative Medicine (CAM) – The medical plan offers alternative therapies such as acupuncture, hypnotherapy, massage therapy, yoga, and others. Specific requirements must be met for partial reimbursement - refer to the employee guide for more information.
Employee Assistance Program (EAP) – Counseling services are available to all employees and dependents in the home. Services are provided in a private and confidential setting. The County provides coverage for the first five visits per year.
YMCA – No joining or monthly membership fees for eligible employees. Employees may opt to upgrade their membership to a family rate of $6.92 per pay period.
PureGrit Fitness – Discounted member fees for eligible employees with access to a weight room, unlimited classes, or a day pass.
WORK/LIFE BALANCE
Holidays – Twelve days of paid leave are provided throughout the year to eligible employees.
Sick Leave - Employees earn eight hours per month; EMS employees earn 11 hours per month.
Annual Leave – Employees earn prorated hours per month based upon years of service and hours worked.
Birth Month Leave: Employees will receive the equivalent hours of one regular workday added to their annual leave on the second day of their birth month.
Community Involvement Leave: Employees earn eight hours per calendar year, expiring on December 31.
Bereavement Leave: Employees are given 24 hours of paid leave to grieve the loss of an immediate family member.
Parental Leave: Eligible employees can request up to 6 weeks of paid leave per calendar year.
Discount Tickets – Discount tickets to various recreational venues including AMC Theaters, Carowinds, Tweetsie Railroad, Biltmore Estate, and others.
FINANCIAL STABILITY
NC Local Government Retirement System – The Local Governmental Employees’ Retirement System (LGERS) is a defined benefit plan. Full-time and eligible part-time employees are automatically enrolled in the system. Employees contribute a mandatory, fixed 6% on a pre-tax basis. An employee is considered vested after five years of contributory service.
Life Insurance – $12,500 of Life and AD&D at no cost to the employee. Additional coverage is available at employee expense.
Longevity - After five (5) years of continuous full-time County service, employees receive an annual lump sum payment of 1.5% of their salary during their anniversary month. Moving forward, the amount increases by .10 per year based upon years of service.
401k and 457 Deferred Compensation – Contributions are available as an employee option.
Tuition Reimbursement: Employees who have completed their initial probationary period are eligible to participate in the tuition reimbursement program of up to $1,000 per semester in qualified expenses.
Supplemental Benefits – The County partners with Aflac, as an employee option, for additional supplemental benefits.
Local Government Federal Credit Union (CIVIC) – Memberships are available to County employees.
For additional details on benefits, please review the Alexander County policies at www.alexandercountync.gov or
contact the Human Resources Department at (828) 632-1132.
01
Please select your highest level of education completed.
Do you have a valid North Carolina driver's license?
How many years of progressively responsible experience do you have in grants or contracts management?
How many years of experience do you have working in or with a North Carolina Local Government?
How many years of experience do you have working as a paralegal?
An employee in this class will aid in the County's ability to ensure compliance, efficiency, and transparency in the administration of public funds by managing the full life cycle of the County's grant portfolio and contractual agreements. The employee will provide dedicated support to staff in identifying funding opportunities, managing grant applications, grant reporting, and overseeing contract development and monitoring. Work involves reducing risk and improving interdepartmental coordination in contracts and grants. This position will ensure that all grants and contracts are managed in accordance with internal policies as well as state and federal regulations. Work is performed under the general direction and supervision of the County Attorney.
Responsibilities
- Research and identify grant opportunities that align with county priorities.
- Prepares, submits, and tracks grant applications and proposals.
- Assist in preparing and submitting grant applications and supporting documentation.
- Maintains detailed and accurate grant records to support audits and compliance reviews.
- Tracks active grants to ensure compliance and reporting requirements including performance benchmarks, allowable uses, and reporting obligations.
- Ensures all contract activity complies with county policy, North Carolina General Statutes, and federal regulations.
- Monitors grant subrecipient activities and conformance.
- Maintains organized records of grants and contracts including expiration dates, renewals, performance terms, and deliverables in accordance with the NC Records Retention Schedule.
- Monitors contract terms to ensure timelines, deliverables, and renewal dates are met.
- Collaborates with funding agencies, vendors, and department staff to gather necessary data and documents.
- Determines eligibility of expenses for grant reimbursement.
- Assists with the preparation of grant reimbursement requests and confirms receipt of grant funds.
- Provides technical assistance to staff on procurement, purchases, and contracts.
- Under the supervision and direction of the County Attorney, collaborates with legal counsel and department heads regarding contract negotiation, drafting, and risk mitigation.
- Reviews contractor invoices and performance reports to verify compliance.
- Performs other duties as assigned.
- Working knowledge of federal and state grant regulations, including 2CFR Part 200 (Uniform Guidance).
- Ability to work independently in all areas of job duties.
- Considerable knowledge of the organization, functions, and programs of County government.
- Ability to interpret and apply guidelines, regulations, and contract terms.
- Ability to accurately prepare and maintain records and reports.
- Ability to establish and maintain effective working relationships with other staff.
- Strong attention to detail, organizational, and analytical skills.
- Ability to manage multiple projects while maintaining deadlines.
- Considerable knowledge of Microsoft Office Suite.
- Knowledge and ability to use correct grammar, vocabulary, spelling, and perform basic math skills.
- Bachelor's degree in business administration, public administration, finance or related area and one year (1) of progressively responsible experience in grants or contracts management; or
- Associate's Degree in finance, business administration, or public administration or related area and three (3) years of progressively responsible experience in grants or contracts management; or
- Equivalent combination of education and experience.
- Possess a valid North Carolina driver's license.
- Work in or with a North Carolina Local Government.
- Paralegal experience.
We offer a full compensation package including quality benefits with flexible options to meet the needs of our employees and their families.
HEALTH CARE
Requirements
Medical Insurance – Employee medical insurance is 100% paid provided wellness incentive requirements are met. Spouse and family coverage is available at employee expense per pay period:
Child: $69.23 Children: $207.69 Spouse: $230.77 Family: $392.31
Dental Insurance – Employee dental insurance is 100% paid. Spouse and family coverage is available at employee expense per pay period:
Child(ren): $16.95 Spouse: $18.89 Family: $52.32
Vision Insurance – Employee vision insurance is 100% paid. Spouse and family coverage is available at employee expense per pay period:
Child(ren): $3.86 Spouse: $3.48 Family: $7.50
WELLNESS
Health Clinic – Available to all County employees and dependents covered under the medical insurance plan. Covered visits include ear infections, colds, first aid, physicals, and other acute care needs.
Complementary Alternative Medicine (CAM) – The medical plan offers alternative therapies such as acupuncture, hypnotherapy, massage therapy, yoga, and others. Specific requirements must be met for partial reimbursement - refer to the employee guide for more information.
Employee Assistance Program (EAP) – Counseling services are available to all employees and dependents in the home. Services are provided in a private and confidential setting. The County provides coverage for the first five visits per year.
YMCA – No joining or monthly membership fees for eligible employees. Employees may opt to upgrade their membership to a family rate of $6.92 per pay period.
PureGrit Fitness – Discounted member fees for eligible employees with access to a weight room, unlimited classes, or a day pass.
WORK/LIFE BALANCE
Holidays – Twelve days of paid leave are provided throughout the year to eligible employees.
Sick Leave - Employees earn eight hours per month; EMS employees earn 11 hours per month.
Annual Leave – Employees earn prorated hours per month based upon years of service and hours worked.
Birth Month Leave: Employees will receive the equivalent hours of one regular workday added to their annual leave on the second day of their birth month.
Community Involvement Leave: Employees earn eight hours per calendar year, expiring on December 31.
Bereavement Leave: Employees are given 24 hours of paid leave to grieve the loss of an immediate family member.
Parental Leave: Eligible employees can request up to 6 weeks of paid leave per calendar year.
Discount Tickets – Discount tickets to various recreational venues including AMC Theaters, Carowinds, Tweetsie Railroad, Biltmore Estate, and others.
FINANCIAL STABILITY
NC Local Government Retirement System – The Local Governmental Employees’ Retirement System (LGERS) is a defined benefit plan. Full-time and eligible part-time employees are automatically enrolled in the system. Employees contribute a mandatory, fixed 6% on a pre-tax basis. An employee is considered vested after five years of contributory service.
Life Insurance – $12,500 of Life and AD&D at no cost to the employee. Additional coverage is available at employee expense.
Longevity - After five (5) years of continuous full-time County service, employees receive an annual lump sum payment of 1.5% of their salary during their anniversary month. Moving forward, the amount increases by .10 per year based upon years of service.
401k and 457 Deferred Compensation – Contributions are available as an employee option.
Tuition Reimbursement: Employees who have completed their initial probationary period are eligible to participate in the tuition reimbursement program of up to $1,000 per semester in qualified expenses.
Supplemental Benefits – The County partners with Aflac, as an employee option, for additional supplemental benefits.
Local Government Federal Credit Union (CIVIC) – Memberships are available to County employees.
For additional details on benefits, please review the Alexander County policies at www.alexandercountync.gov or
contact the Human Resources Department at (828) 632-1132.
01
Please select your highest level of education completed.
- Some High School
- High School/GED
- Associate's Degree in finance, business administration, or public administration
- Associate's Degree in any other field
- Bachelor's Degree in finance, business administration, or public administration
- Bachelor's Degree in any other field
- Master's degree or higher in finance, business administration, or public administration
- Master's Degree or higher
Do you have a valid North Carolina driver's license?
- Yes
- No
How many years of progressively responsible experience do you have in grants or contracts management?
- None
- Less than 1 year
- 1 -2 years
- 2 - 3 years
- 3 - 4 years
- 4 - 5 years
- 5 years
How many years of experience do you have working in or with a North Carolina Local Government?
- None
- Less than 1 year
- 1 - 2 years
- 2 - 3 years
- 3 - 4 years
- 4 - 5 years
- 5 years
How many years of experience do you have working as a paralegal?
- None
- Less than 1 year
- 1 - 2 years
- 2 - 3 years
- 3 - 4 years
- 4 -5 years
- 5 years
- Required Question
Salary : $7 - $69