Proposal Operations Coordinator

Job Summary

Aleut Federal is seeking a highly organized and detail-oriented Proposal Coordinator to support the Proposal Center and Growth Team. This role is responsible for formatting, document setup, template management, and rapid-turn capability statement development in support of federal growth initiatives. The coordinator plays a critical operational role in preparing polished, compliant, and visually consistent materials that strengthen Aleut’s professional presentation across proposals and business development efforts.

The ideal candidate is responsive, fast-moving, approachable, and meticulous someone who takes pride in producing clean, accurate, and well-structured documents under tight deadlines.

Key Responsibilities

• Format and structure proposal documents in accordance with RFP instructions and brand standards
• Set up proposal shells, templates, compliance matrices, and standardized response frameworks
• Set up and maintain SharePoint files
• Maintain formatting consistency across volumes, resumes, past performance write-ups, and supporting materials
• Update and maintain master templates and style guides

• Maintain a centralized repository of current, approved capability statements

• Support final production efforts including formatting clean-up, table of contents updates, and PDF preparation
• Prepare graphics placeholders and coordinate layout consistency
• Conduct detailed formatting and compliance checks prior to submission
• Assist with upload and submission logistics when required

• Track proposal schedules and milestone deadlines
• Support internal review sessions with organized documentation
• Maintain document naming conventions and file structures
• Contribute to continuous improvement of workflow efficiency
• Make use of AI for productivity gains

Qualifications

Required

• Bachelor’s degree or equivalent experience
• 1–3 years of experience in project coordination, administrative support, proposal support, or document production
• Advanced proficiency in Microsoft Word (styles, formatting, templates, section breaks, headers/footers, automated tables)
• Strong attention to detail and document quality
• Ability to manage multiple deadlines in a fast-paced environment

Preferred

• Experience supporting federal proposals or government contracting environments
• Familiarity with SharePoint or collaboration platforms
• Basic understanding of proposal lifecycle processes
• Willingness to obtain APMP certification

Location: Hybrid - Arlington or Reston, VA 

Closing Date: This position will be posted until filled.

Benefits: Aleut offers the following benefits to eligible employees:

• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. AF expressly prohibits any form of workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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