Executive Administrative Assistant

Alcuin School seeks an exceptional Executive Assistant to the Head of School (EAHoS) to serve as a strategic partner and trusted advisor to the incoming Head of School. This pivotal role provides high-level administrative, organizational, and communication support in a dynamic Montessori and IB environment. The ideal candidate is a proactive leader who thrives in a fast-paced academic setting, embraces new technologies, and operates with integrity, discretion, and a deep sense of professionalism.

ESSENTIAL FUNCTIONS

Executive & Leadership Support

• Serve as the primary liaison between the Head of School and school leadership, faculty, staff, students, parents, Board of Trustees, and external partners
• At the request of the HOS, manage the Head’s calendar, scheduling, and correspondence with discretion and efficiency
• Draft and prepare briefing materials, reports, presentations, and official communications for internal and external stakeholders
• Support the Head of School in communication efforts, ensuring timely and clear messaging
• Serve as the gatekeeper for confidential records and sensitive leadership matters, exercising judgment in handling personnel, governance, and strategic planning information
• Assist in researching and coordinating local and global partnerships, international education programs, and initiatives

Governance & Board Relations

• Support the Board of Trustees by managing agendas, materials, minutes, follow-ups, and governance documentation
• Assist in drafting Board communications, governance reports, and strategic planning documents to align with institutional priorities
• Support school accreditation processes and other key initiatives

Faculty, Staff & School-Wide Initiatives

• Assist with faculty onboarding and administrative coordination
• Support the planning and execution of faculty professional development days, staff retreats, and leadership meetings
• Maintain faculty and staff recognition efforts, such as tenure acknowledgments and milestone celebrations
• Model collaborative problem-solving, working with administrators and departments to coordinate school-wide efforts
• Support the planning and execution of Board meetings, leadership retreats, graduation ceremonies, and major school events

Data Management, Technology & Efficiency

• Maintain both physical and digital records using secure cloud-based collaboration tools
• Utilize approved AI-powered tools, workflow automation, and data visualization platforms (such as Power BI) to enhance efficiency and support leadership decision-making

Safety, Security & Crisis Preparedness

• Maintain an up-to-date knowledge of school safety protocols, working closely with the Director of Safety & Security on emergency preparedness
• Assist with emergency preparedness drills and documentation

KNOWLEDGE, SKILLS, ABILITIES AND OTHER REQUIREMENTS

Required:

• Ability to provide documents verifying authorization to work in the U.S.
• Must pass criminal background, drug tests and reference checks
• Bachelor’s degree in business, education or related field
• Minimum of 5 years of experience in an administrative role
• Must be able to identify priorities within multiple assignments and be able to work with diplomacy and efficiency, at times in a short-deadline environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Google Workspace, Canva, and Adobe Acrobat, MAC operating systems
• Ability to handle confidential and sensitive information with discretion, diplomacy, and professionalism
• Ability to take initiative and the ability to work as a team player
• Ability to anticipate needs, be proactive, and independently resolve administrative challenges
• Strong interpersonal skills and the ability to interact effectively in writing and verbally with a variety of stakeholders, including trustees, administrators, faculty, staff, parents, and students
• Ability to thrive in a fast-paced environment and adapt to changing priorities
• Excellent customer service and commitment to lifelong learning and exceptional quality

Preferred

• Minimum of 5 years of experience in an educational setting
• Familiarity with school management systems or CRMs is a plus
• Working knowledge of AI tools
• Bilingual Spanish

KEY COMPETENCIES

• Strategic thinking with the ability to anticipate needs and act with foresight
• Poised, professional demeanor and ability to build trust across all levels of the school community
• Discretion, diplomacy, and sound judgment when handling sensitive matters
• A proactive, can-do attitude combined with flexibility and political savvy

BENEFITS

Full-time faculty and staff at Alcuin are provided with the following benefits:

• High-deductible Health Plan (HDHP)
• Health Savings Account (HSA)
• Alight
• Employee Assistance Program (EAP)
• Voluntary Dental Plan
• Vision Plan
• Basic Life/AD&D Plan
• Long Term Disability (LTD) Plan
• 403b Plan
• Long Term Care (LTC) Plan
• Aflac
• Legal Shield

PAY RANGE

Pay is based on experience and is competitive with Independent Schools in the Dallas, Texas area.

ABOUT ALCUIN SCHOOL

Alcuin School is a premier independent school in Dallas, Texas, offering a globally recognized curriculum that blends Montessori education through Lower School and the International Baccalaureate (IB) Diploma Programme in Upper School. With a commitment to academic excellence, innovation, and character development, Alcuin inspires students to reach their full potential as compassionate and curious global citizens.

WHY JOIN ALCUIN SCHOOL?

This is a rare opportunity to support a visionary leader in a highly respected, mission-driven school. As a member of Alcuin’s close-knit administrative team, you will help shape the school’s future and uphold its long-standing tradition of excellence and innovation.

Alcuin School is an Equal Opportunity Employer and values a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

QUALIFIED CANDIDATES SHOULD SUBMIT A RESUME AND COVER LETTER TO hr@alcuinschool.org with EXEC ASST in the Subject Line.