What are the responsibilities and job description for the Administrative Assistant II - Human Resources Management position at Alcorn State University?
Job Title
Administrative Assistant II
Essential Job Functions
- Serves as administrative assistant to the Director or other supervisor
- Provides or oversees reception services, scheduling appointments, meetings, and travel
- Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
- Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
- Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies
- Assists with employment processes to varying degrees
- Supports the administrative business functions of the department
- Assists with the classification of positions, reviewing job descriptions and position requisitions
- Enters information in the E-Verify system to ensure employment eligibility
- Assists with conducting background checks on all new hires
- Enters new employee information in the Mississippi Directory of New Hires and submits required reports
- Other related duties, as assigned
Qualifications
High school diploma or GED
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis
Three (3) years’ of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I
Knowledge Skills and Abilities
Knowledge of principles and practices of human resources employment administration
Knowledge of database applications, web content management, and administrative business systems
Records maintenance skills
Organizing and coordinating skills
Keyboarding and Reception skills
Ability to communicate effectively, both orally and in writing
Ability to operate and troubleshoot electronic office equipment, computers, and peripherals
Ability to maintain departmental financial records and accounts and prepare financial reports as required
Ability to maintain confidentiality of records and informationEEO Statement
Alcorn State University is expressly committed to providing equal employment opportunities without regard to race, color, national or ethnic origin, ancestry age, religion or religious creed, disability or handicap, sex or gender identity and/or expressions, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law. Further, the University will not tolerate any instances of harassment/sexual harassment. This policy applies to all employees, regardless of position, consultants and applicants for employment. Additionally, it is the responsibility of all personas making employment decisions to adhere to this policy.