Administrative Assistant

About Us:

ALCOM’s impressive growth has been driven by a dedicated team committed to producing the highest-quality aluminum trailers across every category. From our beginnings with a single flagship facility in Winslow, Maine, we’ve expanded to four manufacturing plants across the country. This strategic growth not only strengthens our dealer network but also creates valuable career opportunities, fosters innovation, and enhances our ability to deliver top-tier products with faster turnaround times and lower freight costs.

Our team proudly manufactures 160 standard trailer models, covering a wide range of applications—including cargo, personal watercraft (PWC), horse and livestock, car haulers, snowmobile, landscape and utility, ATV, and motorcycle trailers. We don’t just build trailers; we customize solutions, ensuring our dealers receive open and enclosed models tailored to their customers' needs.

At ALCOM, we take pride in what we build and how we build it. Our success is the result of hardworking, skilled employees who share our passion for craftsmanship and innovation.

Job Summary

The Administrative Coordinator provides organizational and administrative support to ensure the smooth daily operations of the office. This role involves coordinating office activities, managing schedules, maintaining records, assisting with communication between departments, and supporting leadership with administrative tasks. The ideal candidate is detail-oriented, proactive, and skilled at multitasking in a fast-paced environment.

Key Responsibilities

• Serve as the primary point of contact for internal staff, visitors, and external partners.
• Manage the front desk phone and redirect calls to the appropriate departments.
• Manage calendars, schedule meetings, and coordinate appointments for management and staff.
• Organize and maintain office systems, records, and files (electronic and paper).
• Prepare correspondence, reports, presentations, and meeting materials.
• Assist with office operations such as supply management, vendor coordination, and facility requests.
• Coordinate internal communications, announcements, and staff events.
• Ensure compliance with company policies, procedures, and confidentiality standards.
• Provide general administrative assistance to leadership and cross-functional teams as needed.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• 2 years of administrative or office coordination experience.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management systems.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team with strong attention to detail.
• Professional, friendly, and approachable demeanor.

Work Environment

• Office-based role with regular interaction across departments.
• May occasionally require flexibility in hours to meet deadlines or support special projects.