Accounts Payable Specialist

WHO WE ARE

Welcome to ALCO Management, Inc.

Since 1974, ALCO has successfully acquired, developed, and managed thousands of apartments across the Southeast. Our decades of experience have built a tradition of excellence. With a portfolio focused on affordable apartment properties, we excel at managing vibrant communities—places that people are proud to call home.

Our track record, extensive knowledge of the industry, and dedication to excellence set us apart. We provide quality jobs and growth opportunities for our employees and deliver outstanding value for our investors. But at the end of the day, it is knowing that we create homes for families and seniors that inspires us to keep doing it right.

At a Glance:

• Manages more than 6,000 apartment homes across 9 states
• Over 40 years of experience in the affordable housing industry
• Widely recognized as an expert in government housing programs

As an Accounts Payable Specialist, you’ll carry forward this legacy by ensuring the accuracy, timeliness, and integrity of ALCO’s payables processes—supporting both our communities and the financial health of the organization.

WHY THIS ROLE MATTERS

• Operational Impact: Your precision and consistency ensure vendors are paid accurately and on time—protecting ALCO’s financial reputation and vendor relationships.
• Collaboration: You’ll work closely with Property Accounting, Operations, and Community Managers to ensure financial data is processed efficiently and correctly.
• Accountability: You’ll play a key role in maintaining strong internal controls and supporting compliance with ALCO’s accounting policies.
• Purpose-Driven Work: Every transaction you process contributes to ALCO’s mission of Building Community through operational excellence and responsible stewardship.

OUR MISSION, VISION & VALUES

MISSION:
To own, develop, and manage quality affordable rental housing. We will succeed by following our values. Our success will be measured by the strength of the relationships we build with our partners, which includes our residents, employees, investors, and regulators.

VISION:
Building Community

VALUES:

• CARING: We will develop relationships that demonstrate care and concern for the well-being, growth, and success of our partners, which includes our residents, employees, investors, and regulators.
• ANTICIPATION: We will be proactive in identifying needs, opportunities, and trends for the benefit of our partners.
• RESPONSIVENESS: We will respond timely with appropriate urgency and care.
• GROWTH: We will build upon our relationships to promote the growth and continued success of our company and the communities we serve.

As an Accounts Payable Specialist, you’ll model these values every day—through accuracy, collaboration, and professionalism.

ABOUT THE ROLE

The Accounts Payable Specialist supports the daily financial operations of ALCO Management by managing assigned payables for a portfolio of communities. This role is responsible for reviewing, processing, and reconciling invoices while maintaining accurate vendor records and strong relationships.

This position requires strong attention to detail, time management, and the ability to work collaboratively across teams to ensure compliance with internal controls and accounting standards.

WHAT YOU’LL DO

Daily Responsibilities

• Review invoices for accuracy and appropriate coding before approval and posting.
• Respond promptly to vendor inquiries to maintain strong relationships and ensure timely resolution of issues.
• Review and resolve exceptions within the AP processing software.
• Review utility invoices in the Conservice dashboard for accuracy and proper allocation.

Weekly Responsibilities

• Process check runs and attach remittance details as needed.
• Review and verify vendor setup packets for accuracy and upload vendor information into Yardi Voyager.
• Reconcile purchasing card statements for assigned properties, ensuring backup documentation and proper expense coding.
• Review vendor Certificates of Insurance and update records prior to payment.

As Needed

• Coordinate with third-party service providers to push invoices for payment and approval.
• Partner with vendors to convert payments from paper checks to electronic formats.
• Provide backup support to the AP team and other accounting functions as requested.
• Perform other related duties and special projects as assigned to support departmental and organizational goals.

WHAT YOU BRING

• Education: High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting or Business preferred.
• Experience: 2 years of experience in accounts payable or general accounting preferred; experience in property management a plus.
• Knowledge: Familiarity with GAAP principles, vendor management, and internal control practices.
• Technical Skills: Proficiency in Microsoft Office (especially Excel); Yardi Voyager experience preferred.
• Strengths: Organized, dependable, and detail-oriented with excellent communication skills.
• Mindset: Accountable, service-oriented, and able to manage multiple priorities with accuracy and efficiency.

WHAT SUCCESS LOOKS LIKE (6–12 MONTHS)

• Invoices and payments are processed accurately and on time for all assigned properties.
• Vendor relationships are strong, with minimal payment delays or exceptions.
• Payables documentation is complete, compliant, and audit-ready.
• Collaboration across Accounting and Operations is smooth, proactive, and solutions-focused.

COMPENSATION & TIMELINE

Salary Range: $41,600 – $56,160, commensurate with experience.
Timeline: Target hire by Q4 2025.

INTERVIEW PROCESS

At ALCO, we follow a structured and collaborative interview process to ensure fairness, clarity, and alignment with our values. The process for the Accounts Payable Specialist role will include the following stages:

1. Initial Resume Review (HR & Accounts Payable Supervisor)
 Focus: Screening qualifications, attention to detail, and alignment with ALCO’s mission, vision, and values.

2. First-Round Interview (Accounts Payable Supervisor HR Representative)
 Focus: Accounting systems experience, communication skills, and technical knowledge of accounts payable processes.

3. Final Interview (Director of Accounting Culture and Engagement Strategist)
 Focus: Fit within ALCO’s Accounting & Finance Division, alignment with values, and ability to thrive in a collaborative environment.

Pre-Employment Requirements:
 All offers of employment are contingent upon the successful completion of a background check and drug screening in accordance with ALCO’s policies and applicable law.

We value transparency and efficiency throughout the process—ensuring each candidate has the opportunity to demonstrate their strengths while maintaining alignment with ALCO’s mission of Building Community.

Salary : $20 - $27