Executive Assistant

Overall Goals: 

• Create peak productivity for Executives with organization & calendar management
• Anticipate the Creative Director/Founder and President’s needs and be proactive about achieving them
• Make sure communication is streamlined between the Creative Director/Founder, President and entire A.L.C. team
• Maintain order and organization with 5^th floor meeting rooms and common areas
• Managing calendars (including but not limited to): design, development and production meetings, fittings, business meetings, trunk shows, interviews, personal appearances, breakfasts, lunches, dinners, personal life administration.  Keeping Creative Director / Founder on time for meetings.
• Manage Creative Director/Founder files to include, but not limited to, expenses,  creative inspiration,  travel. 

Creative Director/Founder responsibilities
 -Handle highly confidential correspondence promptly and appropriately 

-Provide updated daily email and schedule recaps 

-Intuitively handling initial and follow up communication from a Business Development and PR perspective

-Manage Creative Director/Founder design/development meetings including attending key meetings alongside the Creative Director/Founder 

-Manage the Creative Director/Founder weekly administrative workload to ensure A.L.C. office is streamlined from top down (everything from arranging all daily subsistence/drinks for Andrea to filling up car with gas and managing office storage facilities)

-Assist with A.L.C. photo shoot production – ensuring Creative Director/Founder is prepped and relaxed for each shoot

-Work closely with Marketing to ensure all social media and digital marketing opportunities are met on monthly basis, present Creative Director/Founder with weekly social / email calendar

-Tracking samples and budget from costume houses, and purchasing inspiration pieces and ensuring they’re returned 

-Manage NYC apartment housekeeper after any NY trips

-Manage Creative Director/Founder expense reports 

-Research for business presentations as directed

-Assist in building PowerPoint / Keynote presentations (with focus on quarterly board meetings)

-Assist Creative Director/Founder in managing all creative materials and research

A.L.C. HQ Office Management

-Manage A.L.C. Interns for Creative Director/Founder, President, and administration.

-Manage the day-to-day operations of the 5^th floor office

-Organize and stock 5^th floor supply closet, fitting room, kitchen.   

-Manage 5^th floor office maintenance, cleaning and housekeeping on a daily/weekly/monthly basis imn coordination with HR Manager

-Liaise with Marketing and Design to help traffic samples and seasonal archives 

-Arrange office travel and maintain travel budget for Creative Director/Founder and President

-Ensure Creative Director/Founder and President’s workspaces are organized on a daily basis