Part-time Office Administrative Assistant

Company Overview

ALBA Enterprises specializes in adding value to our clients through innovative and affordable products, tailored application analysis, and comprehensive post-sale support. With decades of experience in plastic manufacturing, we focus on reducing costs and boosting efficiency for our clients through thoughtful consultation and execution strategies.

Position Summary

We are seeking a professional, detail-oriented Part-Time Office Administrative Assistant to support daily front office operations. This role supports the team by managing incoming calls and the email inbox, routing communications to the right people and following up to keep things on track, while helping with overall day-to-day office coordination and supply inventory. Basic office technology comfort is a plus, as this person will act as the first point of contact for IT issues and coordinate with our outside IT support as needed.

Day to Day Expectations

• Approx. 5 hours per day, Monday through Friday; Business hours 8:00am - 3:30pm (flexibility to start at 8 am or 9am and work until 1pm or 2pm)

Responsibilities

• Answer and direct incoming phone calls professionally.
• Greet customers and visitors.
• Manage email inbox: route incoming emails to the appropriate internal person and follow up to ensure timely responses.
• Manage mail and correspondence.
• Prepare invoices, estimates, and purchase orders.
• Assist with Accounts Payable and Accounts Receivable, including data entry into QuickBooks Enterprise.
• Maintain customer and vendor records and filing systems.
• Manage office supplies, including ordering.
• Schedule appointments and support daily office operations.
• Serve as the first point of contact for basic office technology issues and liaise with our outside IT company to resolve them.

Qualifications

• Previous office administrative experience preferred.
• QuickBooks experience required - doesn't need to be extensive
• Excellent phone and customer service skills.
• Strong communication skills
• Strong organizational and time management skills.
• Microsoft Suite Products proficiency.
• Microsoft Teams experience is a plus.
• Basic comfort with computers and office technology; comfortable acting as a liaison with outside IT support.
• Reliable, detail-oriented, and able to maintain confidentiality.

Compensation & Benefits

• Starting at $20-$23 per hour depending on experience.
• Eligible for paid sick leave

You'll be joining a small, supportive team where you'll work directly with leadership and play a key role in keeping the office running smoothly.

Job Type: Part-time

Pay: $20.00 - $23.00 per hour

Benefits:

• Flexible schedule

Experience:

• Administrative: 1 year (Required)

Work Location: In person

Salary : $20 - $23