What are the responsibilities and job description for the Administrative Assistant position at Alaska Zoo?
The Administrative Assistant at the Alaska Zoo plays a key role in supporting the Executive Director and ensuring smooth administrative operations. This part-time position (25 hours per week) offers the opportunity to grow into a fulltime role. Ideal for a detail-oriented and organized individual, this role contributes to the zoo’s mission by facilitating communication, managing office tasks, and assisting with donor and event coordination.
- Perform general administrative duties including answering phones and managing emails
- Schedule meetings and appointments for the Executive Director and other key staff members
- Maintain the general zoo-wide calendar
- Maintain the Alaska Zoo Team Sharepoint site, including employee communications
- Provide Human Resources support to the Director of Finance and Business
- Provide administrative support for zoo programs, including scheduling, documentation and communication
- Assist with the coordination and execution of special projects, as assigned by the Executive Director
- Maintain organized filing systems (digital and physical)
- Assist with donor correspondence, data entry, and recordkeeping
- Prepare reports, memos, letters, and other documents as needed
- Support event planning and logistics for zoo programs and fundraising activities
- Order and maintain office supplies and equipment
- Other duties as assigned and agreed upon
Education or Skills:
- The ideal candidate is a proactive and detail-oriented professional who thrives in a dynamic, mission-driven environment. They are passionate about wildlife and conservation and bring strong organizational and communication skills to support the zoo’s leadership and operations. This person is comfortable juggling multiple tasks, enjoys working both independently and collaboratively, and is eager to grow with the organization. A background in nonprofit administration and human resources is a plus, along with a genuine enthusiasm for the Alaska Zoo’s mission and community impact.
- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external stakeholders
- Strong computer proficiency (MS Office – Word, Excel, Outlook, Sharepoint)
- Ability to work independently and collaboratively in a fast-paced environment
- Strong organizational skills and attention to detail
- High school diploma or GED required
- Associate degree or relevant administrative experience preferred
Position Requirements:
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards
- Ability to maintain regular, punctual attendance
- Must be able to lift and carry up to 25 lbs
Job Type: Part-time
Pay: $19.00 per hour
Expected hours: 25 per week
Benefits:
- 401(k)
- Paid time off
Work Location: In person
Salary : $19
