What are the responsibilities and job description for the Contracting Officer III - Contracting and Procurement - Anchorage, AK based hybrid schedule position at Alaska Native Tribal Health Consortium (ANTHC)?
The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.
ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.
Our vision: Alaska Native people are the healthiest people in the world.
ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:
Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.
This is position is local to Anchorage, AK candidates and has a hybrid work schedule.
Supplemental Job Description Contracting Officer – IT, Strategic Sourcing & Complex Contracting
This supplemental job description outlines additional responsibilities and competencies for the Contracting Officer position with a focus on Information Technology (IT) procurements, strategic sourcing, and complex contracting activities. The incumbent supports organizational objectives by ensuring compliant, cost effective, and strategically aligned procurement and contract management practices across a broad range of goods and services.
Key Areas of Responsibility IT Contracting & Strategic Sourcing
Undergeneralsupervisionprovidesafullrangeofprocurementandcontractingsupport functions for ANTHC departments.
Responsibilities
Procures supplies, services, construction projects and equipment. Provides technical assistance to ANTHCStaffandcontractorsconcerningcontractdevelopmentandrequirements.Consultsandassists with appropriate staff regarding the development of contract objectives and scope of work.
P reparesappropriatesolicitationdocuments,determinescorrectsolicitationmethod, evaluationcriteria and determines sources to be solicited; solicits vendors and contractors.
Evaluatesandconfirmsbidsandproposals;negotiatesasrequired,overseessourceselectionprocesses, debriefsunsuccessfulofferingvendors,compiles,validatesandprocessesrequireddocumentation;within scope of authority or recommends approval as necessary.
Coordinatescontractdevelopment;developsthetermsandconditionsofcontractsforANTHC;develops contracts; negotiates contract amendments and related technical documents; prepares contracts.
Performsavarietyofadministrativefunctions;preparesandupdatesreports,recordsandrelated documents; responds to inquiries. Reviews and approves invoices from vendors/contractors for compliance with contract.
Managesvendor,contractor,departmentalandexternalrelationshipstoensurecollaborationandopen communication relative to compliant contract execution, management, processing and payment.
Administerscontractsbytrackingdeadlines,performance, andotherlegalrequirementsofthecontract. Establishes and maintains complex files related to contracts and legal issues and resolves issues as needed. Enters contract information and other data into computer system; accesses and locates information for customers, staff, vendors and others.
Updates and tracks a variety of electronic and paper files, records, reports, and related documents. Maintainsfileintegrityandconfidentialitybyadheringtoorganizationalpoliciesandprocedures.Assurestheaccuracyoftheelectronicandpaperfilingsystems.Researchesfilestoobtainrequestedinformation, insert additional data, and check accuracy of documents.
Document s internalandexternalprocessesrelativetocontractmanagementutilizingcollaborative methods within the Contracts department.
KnowledgeoforganizationalprocessesrelatingtoContractingandProcurement,including
Identification,trackingandendusereducationofcomplianceissuesrelativetocontractual procurements.
Assist s withtrainingofinternalContractManagersonprocurementpolicy,contractmanagementand responsibilities.
Understanding of key performance indicators (KPI) relativeto contract and vendor management.
Knowledge of appropriate utilization of KPIs relative to differing contract types.
ArchivingofKPIdatainERPsystemforreferencetovendorselection,evaluationcriteriaandvendor performance improvements.
Ensuresaccuracyofallaspectsofsolicitation,sourcing,compliance,contractinitiationand documentation.
Other Information
Providesinformationandassistancewithinthescopeofdesignatedauthority. Performs other duties as assigned or required.
KNOWLEDGE And SKILLS
A Bachelor’s Degree in logistics, finance, business administration or related field. Progressively responsibleexempt/professionalworkexperiencemaybesubstitutedonayear-for-yearbasisforcollege education.
Minimumexperience Qualification
Non-supervisory - Six (6) years of procurement and/or contracting experience related to the department that willbeserved. Anequivalentcombinationof relevanteducation and/ortrainingmaybesubstitutedfor experience.
ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.
Our vision: Alaska Native people are the healthiest people in the world.
ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:
- Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
- Cost-Share Dental and Vision Insurances
- Discounted Pet Insurance
- Retirement Contributions with Pre-Tax or Roth options into a 403(b).
- 401(a) ANTHC Retirement Plan: After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions. In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.
- Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
- Eleven Paid Holidays
- Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment
- Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
- Flexible Spending Accounts for Healthcare and Dependent Care.
- Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.
- On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
- Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
- Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
- On-Site Training Courses and Professional Development Opportunities.
- License and certification reimbursements and occupational insurance for medical staff.
- Gym Access to Alaska Pacific University includes a salt water pool, rock climbing, workout gym, and steep discounts for outdoor equipment rentals.
- Emergency Travel Assistance
- Education Assistance or Education leave eligibility
- Discount program for travel, gym memberships, amusement parks, and more.
Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.
This is position is local to Anchorage, AK candidates and has a hybrid work schedule.
Supplemental Job Description Contracting Officer – IT, Strategic Sourcing & Complex Contracting
This supplemental job description outlines additional responsibilities and competencies for the Contracting Officer position with a focus on Information Technology (IT) procurements, strategic sourcing, and complex contracting activities. The incumbent supports organizational objectives by ensuring compliant, cost effective, and strategically aligned procurement and contract management practices across a broad range of goods and services.
Key Areas of Responsibility IT Contracting & Strategic Sourcing
- Demonstrates experience in IT procurement, strategic sourcing, and complex contracting, including technology solutions, software, hardware, cloud services, and professional IT services.
- Applies strategic sourcing principles to maximize value, reduce risk, improve vendor performance, and ensure alignment with organizational goals.
- Supports end users and leadership in evaluating sourcing strategies, contract structures, and vendor solutions specific to IT and technology enabled services.
Undergeneralsupervisionprovidesafullrangeofprocurementandcontractingsupport functions for ANTHC departments.
Responsibilities
Procures supplies, services, construction projects and equipment. Provides technical assistance to ANTHCStaffandcontractorsconcerningcontractdevelopmentandrequirements.Consultsandassists with appropriate staff regarding the development of contract objectives and scope of work.
P reparesappropriatesolicitationdocuments,determinescorrectsolicitationmethod, evaluationcriteria and determines sources to be solicited; solicits vendors and contractors.
Evaluatesandconfirmsbidsandproposals;negotiatesasrequired,overseessourceselectionprocesses, debriefsunsuccessfulofferingvendors,compiles,validatesandprocessesrequireddocumentation;within scope of authority or recommends approval as necessary.
Coordinatescontractdevelopment;developsthetermsandconditionsofcontractsforANTHC;develops contracts; negotiates contract amendments and related technical documents; prepares contracts.
Performsavarietyofadministrativefunctions;preparesandupdatesreports,recordsandrelated documents; responds to inquiries. Reviews and approves invoices from vendors/contractors for compliance with contract.
Managesvendor,contractor,departmentalandexternalrelationshipstoensurecollaborationandopen communication relative to compliant contract execution, management, processing and payment.
Administerscontractsbytrackingdeadlines,performance, andotherlegalrequirementsofthecontract. Establishes and maintains complex files related to contracts and legal issues and resolves issues as needed. Enters contract information and other data into computer system; accesses and locates information for customers, staff, vendors and others.
Updates and tracks a variety of electronic and paper files, records, reports, and related documents. Maintainsfileintegrityandconfidentialitybyadheringtoorganizationalpoliciesandprocedures.Assurestheaccuracyoftheelectronicandpaperfilingsystems.Researchesfilestoobtainrequestedinformation, insert additional data, and check accuracy of documents.
Document s internalandexternalprocessesrelativetocontractmanagementutilizingcollaborative methods within the Contracts department.
KnowledgeoforganizationalprocessesrelatingtoContractingandProcurement,including
- Contract Requisition
- Requisition approval
- Accounts Payable
- Supply Chain Management
- Vendor management
- Finance
- Activity structure
- Accounting unit structure
Identification,trackingandendusereducationofcomplianceissuesrelativetocontractual procurements.
Assist s withtrainingofinternalContractManagersonprocurementpolicy,contractmanagementand responsibilities.
Understanding of key performance indicators (KPI) relativeto contract and vendor management.
Knowledge of appropriate utilization of KPIs relative to differing contract types.
ArchivingofKPIdatainERPsystemforreferencetovendorselection,evaluationcriteriaandvendor performance improvements.
Ensuresaccuracyofallaspectsofsolicitation,sourcing,compliance,contractinitiationand documentation.
Other Information
Providesinformationandassistancewithinthescopeofdesignatedauthority. Performs other duties as assigned or required.
KNOWLEDGE And SKILLS
- Knowledge of the principles and practicesofpublicprocurementand contracting.
- Knowledge of negotiation techniques.
- Knowledge of procurement and materials managementpracticesand principles.
- Knowledge of business English usage, spelling, grammar and punctuation.
- Knowledge of purchasing, budgeting and inventorymanagementtechniquesand concepts.
- Knowledge of Request for Proposal (RFP) processes.
- Knowledge of Invitation for Bid (IFB) processes.
- Skill in compliance tracking, mitigation and education .
- Skill in researching, reading, interpreting andwritingtechnicalspecificationsand documentation.
- Skill in the design and layoutoftechnicaldocuments,and contracts.
- Skill in working within deadlines to complete projects and assignments.
- Skill in establishing and maintaining effective working relations with co-workers and vendors.
- Skill in operating a personal computer utilizing a variety of software applications.
- Skill in interpreting legal clauses and provisions.
- Skill in negotiations.
A Bachelor’s Degree in logistics, finance, business administration or related field. Progressively responsibleexempt/professionalworkexperiencemaybesubstitutedonayear-for-yearbasisforcollege education.
Minimumexperience Qualification
Non-supervisory - Six (6) years of procurement and/or contracting experience related to the department that willbeserved. Anequivalentcombinationof relevanteducation and/ortrainingmaybesubstitutedfor experience.