Accounting Clerk

JOB STATEMENT/PURPOSE:

Provides general accounting clerical and administrative support for the accounting department. Provides general administrative and organizational support for the Human Resources function, including record-keeping, file maintenance, including maintaining confidential employee records and files. Work is performed in accordance with generally accepted accounting principles, state, and federal regulations, grant guidelines, and employment laws, including privacy (HIPPA).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Accounting:

• Data Entry into the various systems, including Bill.com,

Certify.com, Planning Pod, and QuickBooks accounting system of Vendor Bills, Customer Invoices and Facility Reservation Orders.

• Daily Sales data entry for Admissions, Gift Shop, Café, Facility Rentals, and other revenue streams.
• Work with the Finance Director in preparation for the annual Single Audit

General Management:

• Support the Accounting Supervisor and other administrative staff in operations of the administrative office, including opening, sorting, and distributing incoming mail delivery by the U.S. Postal Service.
• Receives items for pick-up by vendors/customers and distributes.
• Support the finance manager and other administrative staff in maintaining office machines, including copiers, printers and in monitoring office supplies throughout the office.
• Provides back-up user support for basic IT and computer issues.

Human Resources:

• Work with the Finance Director in the conversion to digital HR files, including the proper disposition of historical files.
• Monitors time entry into the on-line time entry system, iSolved, and follow-up with employees and supervisors to ensure timely submission and approval by due dates.
• Supports the HR and Finance Directors with the onboarding and off boarding of employees by preparing checklists, forms, and maintaining confidential employee files.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Supports the HR and Finance Directors in Benefit Administration, tracking eligibility dates, providing enrollment forms and ensuring payroll deductions are communicated to the payroll processor, and reviewing vendor invoices for accuracy. Coordinates daily benefits processing.
• Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
• Comply with laws and regulations pertaining to Human Resources and employee files and records.

ESSENTIAL SKILLS:

• High standard of confidentiality and professional discretion.
• 2 or more years of experience in Human Resources or payroll processing
• High School Diploma

Knowledge:

• Knowledge of and/or willingness to learn laws and regulations pertaining to Human Resources and employee files and records, including ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements.

Skills/Abilities:

• Data Entry and File management skills
• Strong organizational and time management skills.
• Strong communication skills, both oral and written.
• Good problem solving skills.
• Ability to use accounting software, proficient in Microsoft Office Suite.
• Knowledge of administrative and clerical procedures.

OTHER RESPONSIBILITIES:

• Additional duties as assigned based on needs of the business.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Weather:

• Indoors: Primarily in an environmentally controlled office; requires most or all work to be done inside.

Noise level:

• Quiet to moderate.

Physical requirements:

• Must be able to lift and/or move up to 25 lbs.
• Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Job Type: Full-time

Pay: $20.83 - $21.69 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Anchorage, AK 99504 (Required)

Work Location: In person

Salary : $21 - $22