Office Manager

Re: OFFICE MANAGER POSITION

Employment Type: Full-Time (40 hours per week), In-Office

Employee Support and Liaison

· Serve as a point of contact for employee inquiries and general administrative procedures.

· Act as a liaison between staff and management, communicating feedback, concerns, and suggestions.

Records Management and Data Entry

· Maintain accurate, up-to-date records, databases, and filing systems.

· Perform data entry tasks with strong accuracy and attention to detail.

Scheduling and Office Coordination

· Coordinate with departments to schedule classes, meetings, events, and other activities in a timely manner.

· Support implementation of procedures and practices that improve office efficiency and customer service.

· Ensure compliance with organizational guidelines and regulatory requirements.

· Identify opportunities to improve processes, workflows, and overall office functionality.

Office Supplies, Upkeep, and Inventory Management

· Oversee organization and stocking of all office and training supplies

· Maintain inventory of all materials, including paper products, general office items, and training room supplies (e.g., writing utensils, binders, participant materials).

· Ensure all supplies are replenished as needed to support daily operations and training activities.

Facilities and Vendor Management

· Coordinate facility and property maintenance to ensure a clean, safe, and organized work environment.

· Manage vendor relationships, including procurement of services, contract coordination, and issue resolution.

Front Desk Management and Daily Operations

· Serve as the primary front desk representative for the organization, maintaining a consistent on-site presence

· Ensure consistent, professional reception of guests and members

· Perform clerical duties including answering phones, responding to emails, filing and general administrative support.

Participation in Team Events

· Engage in team-building activities, meetings, and events to foster a collaborative work environment.

· If necessary, assist in logistics for team events, including scheduling, venue arrangements, and catering.

Conflict and Problem Resolution

· Address office-related issues using effective communication and problem-solving techniques.

· Identify and resolve potential disruptions to ensure smooth operations and workflow continuity.

Bookkeeping, Accounts Payable, and Accounts Receivable (AP/AR)

· Manage bookkeeping tasks, including recording financial transactions, reconciling accounts, and generating routine financial reports.

· Handle accounts payable and receivable processes, including invoicing, bill payments, and collections.

· Assist with budget tracking and expense monitoring.

· Identify cost-saving opportunities and support resource optimization.

Maintain Confidentiality and Compliance

· Maintain confidentiality of sensitive information, including employee records, financial data, and proprietary documents.

· Ensure compliance with applicable laws, regulations, and organizational standards related to office operations.

Qualifications (Recommended)

· 3–5 years of office management or administrative experience

· Strong organizational and multitasking skills

· Experience with bookkeeping or financial coordination preferred

· Proficiency in Microsoft Office and general office systems

· Strong interpersonal and communication skills

· Ability to work independently and as part of a team

Work Environment

· This is a fully in-office position requiring consistent on-site presence during scheduled hours. The Office Manager is a key point of contact for daily operations and must be available to supervise front desk activity and support staff throughout the workday.

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• Paid time off

Work Location: In person

Salary : $60,000