What are the responsibilities and job description for the Office Administrative Assistant position at Alarm Systems Inc.?
Position Summary
We’re looking for a reliable, motivated Office Administrative Assistant to become a key part of our everyday operations. This is a great opportunity for someone who enjoys variety, takes pride in organization, and wants to build practical office skills in a supportive environment.
You’ll assist with everything from data entry and purchasing to shipping, invoicing, and general office support. No college degree required — we value a strong work ethic, attention to detail, and a willingness to learn.
What You’ll Do
You’ll be hands-on in supporting our team and keeping the office running smoothly, including:
We’re looking for a reliable, motivated Office Administrative Assistant to become a key part of our everyday operations. This is a great opportunity for someone who enjoys variety, takes pride in organization, and wants to build practical office skills in a supportive environment.
You’ll assist with everything from data entry and purchasing to shipping, invoicing, and general office support. No college degree required — we value a strong work ethic, attention to detail, and a willingness to learn.
What You’ll Do
You’ll be hands-on in supporting our team and keeping the office running smoothly, including:
- Accurate Data Entry Enter part numbers, inventory updates, and other records into systems and spreadsheets with attention to detail.
- Accounts Receivable Management Assist with collections, customer billing and payment processing.
- Invoicing & Billing Assistance Support accounts payable and receivable with invoice entry, organization, and follow‑ups.
- General Office Support Filing, organizing documents, answering phones, maintaining office supplies, and assisting with day‑to‑day tasks.
- Cross‑Department Collaboration Work with inventory, service, and sales teams to keep workflows efficient and organized.
- At least 1 year of relevant work experience
- Basic computer skills (Excel, Word, email, efficient typing)
- Detail‑oriented and able to follow instructions accurately
- Organized, dependable, and able to juggle multiple tasks
- Positive attitude and eagerness to learn
- Clean background check required
- Bonus: Basic accounting knowledge or QuickBooks experience
- Hands‑on training and room to grow
- A friendly, team‑oriented work environment
- Competitive pay and benefits
- Opportunities to gain experience across multiple departments
- Monday – Friday | 8:00 AM – 5:00 PM