What are the responsibilities and job description for the Temporary Legal Document Scanning Specialist position at Alan Lescht and Associates, P.C.?
Job Title: Temporary Legal Document Scanning Specialist
Company: Alan Lescht & Associates, P.C.
Location: On-site
Job Type: Full-time, temporary (approximately 20 weeks, subject to adjustment)
Job Summary
We are seeking careful, dependable Temporary Legal Document Scanning Specialists to support a large-scale project converting client files from approximately 500 storage boxes into secure, searchable electronic records. Working on-site in a secure workspace, the specialists will log and prepare files, scan documents while preserving their order, apply optical character recognition, name and index files, upload them to the correct client and matter folders, perform quality-control checks, and document exceptions. Accuracy, confidentiality, correct filing, and clear tracking are more important than speed.
Core Responsibilities
· Preparation & Inventory: Assigning box tracking numbers, removing fasteners.
· Scanning, OCR & Indexing: Operating duplex scanners, generating searchable PDFs, applying standardized file naming conventions.
· Quality Assurance & Exception Management: Verifying uploaded files, re-scanning defects, logging exceptions
· Security & Compliance: Maintaining physical security, preparing records for shredding, enforcing data protection protocols.
Qualifications & Skills
· Relevant Experience: Experience with high-volume scanning, records management, legal files, document imaging, or data entry is preferred.
· Technical Skills: Comfort operating duplex or high-speed scanners, creating searchable PDFs, applying OCR, and working in document-management system (Box) and tracking spreadsheets.
· Accuracy and Organization: Demonstrated ability to follow detailed naming, filing, indexing, and quality-control procedures consistently while performing repetitive work.
· Judgment and Reliability: Ability to preserve document order, recognize defects or exceptions, ask questions when instructions are unclear, and meet established production and quality standards.
· Confidentiality: Willingness to sign a confidentiality agreement and complete any required background screening before accessing client files.
· Physical Requirements: Ability to work on-site and safely lift and move boxes of legal files weighing up to 35–40 pounds, with or without reasonable accommodation.
· Education: High school diploma or equivalent required; legal administration or records-management coursework is a plus.
Compensation & Assignment Details
· $20–$22 per hour
· Full-time (9-4pm), on-site work (part-time may be considered)
Pay: $20.00 - $22.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $20 - $22