Administrative Assistant III - Title Clerk

• HR Admin Duties
  • Assist HR Manager with clerical duties and employee events
  • Assist with ADP HRIS administration and JDE Edwards administration
  • Scheduling interviews
  • Payroll related functions including timecard approval
  • File preparation and maintenance

Qualifications:

Position Summary: 

Responsible for invoicing, title work, payroll processing, timecard approval, and administrative functions in the Human Resources Departments.   

Essential Functions of the Job:

• Invoicing
  • Truck Invoices – Enter truck invoices in JDE after Exworks emails are received or after truck is delivered if no Exworks
  • Rental Invoices
  • Some parts invoices
  • Sending and receiving customer signed paperwork required for revenue recognition and completing a sale of a motor vehicle
• Warranty Registration

• Chassis Warranties – Once new chassis are sold and delivered, ensure all customer information is promptly received and forwarded to the appropriate dealer to initiate factory warranties.
  • Maintain iCone end user info as well as additional serialized components as needed

• MSO/Titles
  • Keep track of MSO’s/titles for every truck
  • For used trucks, transfer all titles into Royal’s name
  • After trucks are sold and paid for, complete MSO’s/titles and send to customer and/or state

• 2^nd Stage Certificates
  • Print out 2^nd Stage Certificates for all new vehicles
  • After sold – complete and sent to customer and/or state with MSO

• License Plates
  • Keep track of plates and order more when supply is low
  • Ensure customers have submitted all necessary paperwork before processing any plates
  • Process metal plates for PA customers and send paperwork to state along with MSO/title
  • Process cardboard plates for out of state customers and send to state along with copies of MSO/title
  • Maintain paperwork that has been sent to state
• Chassis
  • Ensure that detailed information regarding the chassis is accurately maintained.
  • Request Chassis invoices and send out payment requests (New chassis)
  • Ensure comprehensive documentation of all chassis dealer paperwork and maintain effective communication with dealers.
  • Maintain and handle Customer Supplied Chassis (Upfits) in JDE system
• Company Licenses and Registration
  • Handle and maintain all paperwork for New Jersey Certifications Invoices
  • Dealer/sales Licenses- Renew before expiration (Every 2 years)
  • Order any new sales licenses determined by company
  • Rental Registrations – Keep track of rental registrations and renew as needed
• Commission Reports – Complete commission reports for all salespeople for trucks sold each month