Event Coordinator

POSITION ANNOUNCEMENT

POSITION: Event Coordinator I / Event Coordinator II / Event Coordinator III

SALARY: $24-$34 per hour based on experience

Why join us?

This is more than a job—it’s an opportunity to be part of a team that creates memorable experiences for 

thousands of people every year. Whether you’re just starting out in events or you’re ready to take the 

next step in your career, we have a place for you to grow, shine, and succeed.

For more than 100 years, the Alameda County Fairgrounds has been the place where community comes 

together—for the annual Alameda County Fair with concerts, food and drink festivals, and cultural 

celebrations or for the up to 250 events that draw nearly 3 million guests a year.

We’re the Alameda County Agricultural Fair Association (ACAFA), a non-profit dedicated to keeping the 

Fairgrounds vibrant and meaningful. Our mission: present an extraordinary annual Fair, create year round opportunities that reflect our community’s diversity, and preserve the Fairgrounds for 

generations to come. We value inclusiveness, collaboration, innovation, positivity, and teamwork—and 

we celebrate every success together.

We offer a robust benefits package that includes medical, dental, vision, 457b, nine paid holidays a year, 

a generous vacation package, plus floating holidays and much more! Our employee engagement events

create a work environment that serves growth and camaraderie amongst team members.

About these Roles

We’re looking for Event Coordinators at multiple levels (I–III) to join our team. These roles are all about 

bringing events to life—from corporate meetings to major festivals, community gatherings and 

weddings. You’ll help the venue and clients coordinate, manage logistics, and ensure every event 

exceeds their expectations.

• Level I: Entry-level support—ideal for those starting their career in events. Focus on assisting 

with smaller events, including logistics, coordination, and on-site support while learning the 

fundamentals. ($24-$27)

• Level II: Mid-level event lead—manage larger events with reporting responsibilities. ($27-$30)

• Level III: Senior-level coordinator—handle larger, more complex events, mentor junior staff, and 

take on the largest promoters and strategic revenue growth. ($30-$34)

Key Responsibilities:

• Serve as main contact for clients from booking through event wrap-up

• Develop event layouts, timelines, and work orders using industry-standard tools

• Coordinate with operations, catering, and vendors to ensure seamless execution

• Provide on-site oversight, lead setup, resolve challenges, and ensure client satisfaction

• Renew and book repeat events, while identifying upsell opportunities

• Maintain accurate event records in Software/CRM as well as manage monthly reports

• Track budgets, payments, and contracts; provide accurate reporting and wrap-ups

Qualifications:

• Level I: 0–1 years of event coordination or related experience (internships, hospitality roles, or 

volunteer experience welcome)

• Level II: 2 years of direct event coordination/management experience

• Level III: 4 years with large-scale events, strong client management skills, and proven ability to 

mentor peers

• Outgoing with strong client service skills

• Excellent communication, presentation and relationship-building skills

• Calm under pressure, solution-oriented, detail-focused and ability to manage multiple projects 

in a face-paced environment

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace; event/CRM 

software experience a plus

• Excellent project management skills

• Build and understand reports and train team members

• Collaborative and ability to see big picture

• Ability to work outdoors, on your feet, and occasionally lift up to 30 lbs.

• Flexibility to work evenings, weekends, holidays, and the annual Fair in June and July

Benefits:

• Medical, dental, and vision insurance

• Employer-paid life insurance and disability coverage

• 4457b retirement plan with employer match

• Paid time off (vacation, sick leave, 9 holidays and 4 floating Holidays)

• Professional development and training opportunities

Alameda County Agricultural Fair Association is an Equal Opportunity Employer and encourages all 

qualified persons to apply.

Please submit your resume to: jobs@alamedacountyfair.com

By fax: 925 426-5196 

By mail: 4501 Pleasanton Avenue, Pleasanton CA 94566 Attn: Traci Brumm