Executive Director of Student Assignment and Administrative Services

Position Summary:

The Executive Director of Student Assignment and Administrative Services provides leadership and oversight for districtwide processes related to student assignment, enrollment, transfers, residency verification, specialized school applications, and student discipline appeals. This position ensures that these processes are implemented consistently, equitably, transparently, and in accordance with Board of Education policies, administrative regulations, state and federal requirements, and district procedures.

The Executive Director serves as a primary district-level resource for complex student assignment and enrollment matters and works collaboratively with school and district administrators, families, employees, and community partners to resolve issues and ensure appropriate placement and access to educational programs.

Qualifications:

• Master’s Degree in School Administration
• Minimum of five years teaching experience
• Minimum of five years of administrative experience

Knowledge, Skills and Abilities:

• Thorough knowledge of student assignment, enrollment, residency, transfer, and student discipline processes.
• Knowledge of applicable federal and state laws, Board policies, and administrative regulations.
• Ability to interpret policy and apply requirements consistently to complex and sensitive situations.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to manage multiple high-priority matters while meeting established timelines.
• Excellent written and oral communication skills.
• Strong interpersonal and conflict-resolution skills.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Ability to analyze data and use information to inform administrative decisions.
• Ability to establish effective working relationships with students, families, employees, administrators, attorneys, and community stakeholders.
• Demonstrated ability to lead through complex and sometimes contentious situations with professionalism, fairness, and consistency.

Key Duties and Responsibilities:

• Provide leadership and oversight of the district's student assignment process, including attendance areas, school placements, administrative assignments, and related enrollment procedures.
• Develop, implement, and periodically review procedures governing student assignment to ensure consistency with Board policy and applicable laws and regulations.
• Oversee district processes for verifying student residency and determining eligibility for enrollment within the school system.
• Establish consistent procedures and documentation requirements for residency verification.
• Maintain appropriate documentation and records related to residency determinations and appeals.
• Oversee the district's student transfer process.
• Oversee employee transfer requests involving school assignments and coordinate with Human Resources and appropriate district leadership when necessary.
• Ensure student and employee transfer processes are clearly communicated and consistently administered.
• Provide districtwide oversight of application, selection, and placement processes for specialty, magnet, choice, academy, and other specialized school programs.
• Develop and maintain clear application procedures, eligibility criteria, timelines, communication, and notification processes.
• Coordinate with school leaders and program administrators to ensure application and selection processes are implemented consistently and equitably.
• Monitor enrollment and capacity within specialized programs and make recommendations regarding processes, procedures, and program access.
• Serve as the district's designated Discipline Appeal Officer or oversee the district's discipline appeal process, as assigned.
• Review student discipline appeals and related documentation to determine whether disciplinary decisions were consistent with Board policy, administrative procedures, and applicable law.
• Interpret and apply Board policies, administrative regulations, and applicable state and federal laws related to student assignment, enrollment, residency, transfers, specialized school access, and student discipline.
• Provide guidance and support to principals, assistant principals, school staff, and district administrators regarding student assignment and related administrative matters.
• Respond to complex or escalated concerns from families, employees, attorneys, and community stakeholders.
• Communicate decisions and procedures clearly, professionally, and in a manner that supports positive relationships with students, families, and staff.
• Develop resources, training, and communication materials to ensure school and district personnel understand applicable processes and requirements.
• Promote a customer service oriented approach while maintaining appropriate administrative boundaries and adherence to Board policy.
• Represent the district at meetings, hearings, community events, and other forums related to the responsibilities of the position.
• Performs other related duties as assigned by the Assistant Superintendent of Student Services.

Minimum Qualifications Required To Perform Essential Job Functions

• Physical Requirements: Must be physically able to operate a variety of automated office machines including computers, typewriters, copiers, facsimile machines, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Light Work usually requires walking or standing to a significant degree.
• Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or composite characteristics (whether similar or divergent from obvious standards) of data, people or things.
• Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes giving instructions, assignments or directions to subordinates or assistants.
• Language Ability: Requires the ability to read a variety of correspondence, reports, forms, articles, manuals, etc. Requires the ability to prepare correspondence, reports, forms, meeting minutes, speeches, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak before groups of people with poise, voice control and confidence.
• Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; and to deal with several abstract and concrete variables.
• Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.
• Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilize decimals and percentages; and to understand and apply the principles of descriptive statistics and statistical inference.
• Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.
• Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment.
• Manual Dexterity: Requires the ability to handle a variety of items such as office equipment. Must have minimal levels of eye/hand/foot coordination.
• Color Discrimination: Requires the ability to differentiate between colors and shades of color.
• Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.
• Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear.) Must be able to communicate via telephone.