Executive Administrative Assistant

Job Description

• Providing administrative support to the Executive team, Management, and HR including managing schedules, handling correspondence, organizing meetings,

• Performs general secretarial and clerical duties, including typing, copying, and filing correspondence, memos, letters, etc

• Work to order, set up, breakdown catering events including sometimes picking up food and delivering to team.

• Answers incoming calls, screens, and routes calls and messages when necessary.

• Back up for distributing all mail and processes overnight packages

• Work with uniform vendor to address uniform issues and verify receipts.

• Breakroom stocking and maintaining.

• Support management with organizing events, including – set up, breakdown, ordering

• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies

• Handling basic HR-related inquiries and requests.

• Assisting with HR projects and initiatives.

• Assists the human resources department in carrying out various administrative duties to support and assist with the training and development program, recruitment process, activity committee, maintaining paper employee records and other HR activities.

• Planning and execution of monthly service award celebration – set up, breakdown, ordering and pick up of food items.

• Gathers, reviews, and maintains reports, forms, records, supporting documentation, and other information needed in support of delegated administrative responsibilities.

• Assists with answering questions on travel arrangements for all associates through Honda’s travel system and works with travel agency on international travel and issues.

• Maintains an electronic & hard copy filing system and retrieves documents as needed.

• Maintain confidentiality in all aspects of client, staff and agency information

TRAINING:

• Keep track of all training

• Give suggestions of how the training program should be set up

• Setting up training programs at manufacturing locations

• No certifications needed, this is not an EHS role, have someone that will do that

• They have a system they use to track people’s training and they wil need to learn how to operate in that

• Tracking Sheets

This is a Contract to Hire position based out of Burlington, NC.

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Burlington,NC.

This position is anticipated to close on Aug 7, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $20 - $24