What are the responsibilities and job description for the Program Support Coordinator - PDM Admin position at Alakaina Family of Companies?
The Alaka`ina Foundation Family of Companies (FOCs) is looking for a qualified Program Support Coordinator to support our government customer in Orlando, Florida.
DESCRIPTION OF RESPONSIBILITIES:
- Performing a variety of secretarial and administrative duties in support of a Product Team Lead
- Coordinating and compiling inputs from team leads and sources
- Establishing meetings and taking meeting minutes
- Providing records management disposition for government records
- Developing and updating administrative System Operation Procedures (SOPs)
- Providing data entry and document upload to appropriate databases
- Processing, tracking and handling all mail from FedEx, UPS and US Postal Service
- Producing and distributing all training materials and Special Emphasis Materials (SMEs)
- Processing mail correspondence
- Performing all administrative tasks to prepare and maintain detailed records and performance metrics as required
- Answering and handling incoming and outgoing telephone calls
- Conducting document handling (mailing, faxing, scanning, filing, copying, printing, and distributing)
REQUIRED DEGREE/EDUCATION/CERTIFICATION:
Bachelor’s degree in Business, Management, Finance, a related field or equivalent experience
REQUIRED SKILLS AND EXPERIENCE:
- Experience supporting U.S. Government based contracts operations leadership team
- Ability to perform work under minimal supervision
- Ability to handle moderately complex issues, problems and refer only the most complex issues to higher-level staff
- Proficient with the Microsoft Office Suite to include MS Teams
- Strong written and oral communication skills with ability to interact at all levels of management
- Candidate must be able to prioritize work activities and work flexibly in a fast-paced environment
- Experience taking meeting minutes
DESIRED SKILLS AND EXPERIENCE:
Two to four (2-4) years of experience desired.
REQUIRED CITIZENSHIP AND CLEARANCE:
Tier 1/NACI/ADP/IT III
The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.
We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees
“EOE, including Disability/Vets” OR “Equal Opportunity Employer, including Disability/Veterans”
The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kūpono Government Services, and Kapili Services, Po`okela Solutions, Kīkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.
For additional information, please visit www.alakainafoundation.com
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