Accounts Receivable / Accounts Payable Specialist

Job Summary
Aladdin Pump & Supply is seeking an organized, detail-oriented Accounts Receivable / Accounts Payable Specialist to manage daily accounting activities, including customer collections, vendor payments, account reconciliation, and general administrative support. The ideal candidate is proactive, communicates effectively, and can manage multiple priorities while maintaining accurate financial records in Acumatica. This role requires strong collaboration with operations, the sales team, and other finance and accounting team members to ensure accurate information, timely processing, and efficient business operations.

Key Responsibilities

• Accounts Receivable: Contact customers regarding outstanding invoices, send statements, process payments, prepare deposits, monitor past-due accounts, and maintain customer portal records.
• Accounts Payable: Enter vendor invoices, process payments, reconcile vendor statements, resolve discrepancies, communicate with vendors, and prepare checks.
• Customer and Vendor Setup: Obtain applications, W-9s, credit references, tax exemption certificates, and other required documentation; create and maintain records in Acumatica.
• Payment Management: Encourage ACH payments from customers and vendors and process credit card transactions when needed.
• General Accounting and Administrative Support: Update selling prices, maintain certificates of insurance, upload credit card receipts, correct purchase order receipts, and assist with miscellaneous operational tasks.
• Cross-Functional Coordination and Collaboration: Coordinate and communicate with operations, the sales team, and other finance and accounting team members to resolve discrepancies, obtain necessary information, ensure accurate transaction processing, support timely invoicing and payments, and maintain accurate financial records.
• Internal Communication and Issue Resolution: Follow up with relevant departments regarding customer accounts, vendor invoices, purchase orders, receipts, pricing updates, and other accounting-related matters to ensure issues are addressed promptly and workflows remain efficient.

Qualifications

• Experience in accounts receivable, accounts payable, bookkeeping, or a related accounting role.
• Strong organizational, communication, collaboration, and problem-solving skills.
• Proficiency in Microsoft Excel and other Office applications.
• Experience with accounting software; Acumatica experience preferred.
• Ability to manage multiple deadlines, maintain accurate records, and work independently.
• Ability to communicate effectively and collaborate with multiple departments to resolve issues and support business needs.

Ideal Candidate

A dependable, detail-oriented professional who takes ownership of responsibilities, follows up consistently, resolves discrepancies proactively, and provides reliable support to customers, vendors, and internal teams. The ideal candidate works collaboratively across departments, communicates clearly, and helps ensure accounting processes are accurate, timely, and aligned with operational and business needs.

Apply today to join Aladdin Pump & Supply.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Experience:

• Accounts payable: 2 years (Required)
• Accounts receivable: 2 years (Required)

Ability to Commute:

• Pleasanton, TX 78064 (Required)

Work Location: In person

Salary : $55,000 - $60,000