What are the responsibilities and job description for the Medspa Administrative Assistant position at Alabama Surgical Arts?
Overview
We are seeking a dynamic and organized Medspa Administrative Assistant to join our team! In this vital role, you will be the first point of contact for clients and visitors, ensuring a smooth and welcoming experience. Your energetic approach and exceptional organizational skills will help manage day-to-day operations, coordinate appointments, and support the overall efficiency of our medspa. This position offers an exciting opportunity to be part of a vibrant wellness environment where your administrative talents can shine.
Responsibilities
- Greet clients and visitors warmly, providing excellent customer service and answering inquiries with professionalism and enthusiasm
- Manage multi-line phone systems, directing calls accurately and courteously while maintaining phone etiquette
- Schedule, confirm, and coordinate appointments using calendar management tools, ensuring optimal flow of client sessions
- Handle data entry tasks efficiently, including patient records, billing information, and appointment details using Microsoft Office and Google Workspace
- Maintain organized filing systems for client files, invoices, and other administrative documents
- Support office management tasks such as inventory tracking, supply ordering, and logs
Qualifications
- Proven office management or administrative experience in a fast-paced environment, preferably within a medspa or healthcare setting
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
- Excellent organizational skills with the ability to multitask effectively and prioritize responsibilities
- Bilingual abilities are highly desirable to serve a diverse clientele effectively
- Experience with bookkeeping software such as QuickBooks is preferred but not required
- Exceptional phone etiquette combined with friendly customer support skills
- Clerical experience including filing, proofreading, calendar management, and time management skills
- Personal assistant or office assistant experience is a plus
Join us in creating a positive experience for every client while supporting our team’s success! This role offers an engaging environment where your administrative expertise will directly contribute to the growth of our wellness community.
Pay: $15.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
Work Location: In person
Salary : $15 - $20