What are the responsibilities and job description for the Bookkeeper / Data Manager - Central Office CNP Dept (2627.126) position at Alabama State Department of Education?
BOOKKEEPER / DATA MANAGER / CNP
QUALIFICATIONS: Proficiency in general office skills including but not limited to typing, letter writing, filing, and bookkeeping.
Minimum high school diploma or equivalent, preferably business or college training.
Other qualifications as set by the Gadsden City Board of Education.
REPORTS TO: CNP Director
SUPERVISES: None
STATUS: Non-Exempt
SALARY: District Salary Schedule
JOB GOAL: Maintain an administrative office which reflects hospitable and professional efficiency.
PERSONAL QUALITIES:
1. Behaves ethically and refrains from disclosing information of a confidential nature.
2. Demonstrates consistent integrity, dependability, reliability, and professionalism.
3. Maintains speech, appearance, and behavior which are professionally appropriate.
4. Demonstrates a supportive attitude toward the school program.
OFFICE MANAGEMENT:
1. Assumes responsibility for general office management.
2. Handles office problems with professional efficiency.
RECORDS AND BOOKKEEPING:
1. Follows state and local guidelines in bookkeeping.
JOB DESCRIPTION:
1. Monthly claim submission of meal counts to the State Department of Education.
2. Prepares records for annual financial audit.
3. Maintains security of permanent records.
4. Process all accounts payable in a timely manner and process checks for payment.
5. Reconcile the American Express statement monthly and process check for payment.
6. Run financial reports after all check runs for CNP Director.
7. Perform mid-month payroll when necessary.
8. Communicate with vendors for missing payments, invoices and/or questions regarding them.
9. Set up vendors.
10. Process monthly payroll and submit to the accounting department.
11. Reconcile bank statements monthly and balance records with CSFO
12. Compile meals per labor hour assessment monthly.
13. Oversee the finger scan system for meal counting and claiming
OTHER: Performs other reasonable and appropriate assignments as may be delegated by the administration in accordance with the policies of the Gadsden City Board of Education.