Receptionist

Company: AKIVA AI

Location: Albany, Schenectady, Troy, Rensselaer, Glens Falls, or Saratoga, NY (Onsite)

Pay Range: $17.00 – $22.00/hour (DOE)

Employment Type: Contract / Temporary (Full-Time, Mon–Fri, 8:00 AM – 4:00 PM)

About AKIVA

AKIVA is an AI-native engineering firm specializing in enterprise services, domain-specific solutions, and high-performance infrastructure from strategy through deployment. We build innovative systems that drive measurable results for commercial enterprises and government agencies.

Position Overview

AKIVA is seeking a professional and personable Receptionist to serve as the first point of contact at a public sector client site in New York’s Capital District. You will manage the front desk, greet visitors, handle incoming calls, and ensure smooth day-to-day office operations. As an AKIVA team member, you will be equipped with AI-powered tools for smart scheduling, automated visitor notifications, and intelligent call routing assistance. Full training is provided.

Key Responsibilities

• Greet and direct visitors, vendors, and staff in a professional manner
• Operate multi-line phone system, route calls, and take messages
• Manage visitor sign-in/sign-out procedures and security protocols
• Schedule and coordinate meeting rooms and conference spaces
• Sort and distribute incoming mail, packages, and deliveries
• Maintain a clean, organized, and welcoming reception area
• Provide general administrative support as needed (filing, copying, data entry)
• Use AI-powered scheduling and communication tools to manage calendars and visitor management efficiently
  
  
  

Required Qualifications

• 6–12 months of front desk, reception, or customer service experience
• Professional appearance and demeanor
• Strong verbal communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
• Ability to manage multiple tasks while maintaining composure
• Punctuality and reliability are essential
• Must pass background check and drug screening
• Valid work authorization required
  
  
  

Preferred Qualifications

• Experience in a government or public sector reception role
• Familiarity with visitor management systems
• Bilingual skills (English/Spanish) are a plus
• Experience with scheduling and calendar management tools
  
  
  

What AKIVA Offers

• Competitive hourly pay with weekly or bi-weekly pay options
• AI productivity tools and training provided at no cost to you
• Professional development and skill-building opportunities
• Supportive management team with veteran-owned company values
• Potential for permanent conversion based on client needs and performance
  
  
  

Join Our AI Innovation Network

Interested in staying connected with AKIVA’s AI initiatives, research, and opportunities?

Join our AI Innovation Network here: https://www.akiva.com/ai-network

Equal Employment Opportunity Statement

AKIVA is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, national origin, age, physical disability, marital status, military and veteran status, or any other characteristic protected by applicable law. We believe that diversity among our teammates is critical to our success as a company, and we seek to recruit, develop, and retain the most talented people within a qualified candidate pool.

AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).