Executive Assistant ~ $50.00 - $60.58/hour

Role overview

You’ll provide executive administrative support to senior finance leaders, helping manage calendars, travel, expenses, confidential correspondence, meetings, events, and daily coordination across teams.

What you’ll do

• Manage complex executive calendars, appointments, scheduling requests, and priorities.
• Process expense reports and prepare confidential correspondence.
• Arrange travel and keep stakeholders informed on related details.
• Coordinate calendars for leadership direct reports and support alignment across team, cross-functional, and external meetings.
• Prepare agendas, track discussion topics, document meeting notes, and follow up on action items.
• Plan and execute leadership offsites, team events, and gatherings.
• Handle logistics, vendor coordination, agenda development, and onsite support for events.
• Improve internal processes that support collaboration, communication, productivity, and efficiency.
• Coordinate with other administrative and workplace team members on travel, conferences, and company events.
• Handle occasional personal tasks and errands for leadership as needed.
• Support clerical and administrative duties as assigned.
• Remain accessible during the traditional work week, with occasional flexibility outside standard hours for urgent matters.

What you’ll bring

• 3 to 5 years of experience in an executive administrative role.
• Experience supporting technology or software teams is desirable.
• Strong written, verbal, and interpersonal communication skills.
• High attention to detail across numbers, logistics, and communication.
• Ability to handle sensitive information with discretion and confidentiality.
• Ability to prioritize conflicting needs and manage time in a fast-paced environment.
• Experience planning and executing team offsites or large-scale events.
• Ability to create clear decks, agendas, and executive communications.
• Proactive approach to improving processes and helping teams stay organized.
• Ability to work independently while keeping stakeholders informed and aligned.
• Proficiency with Google Workspace, including Gmail, Docs, Sheets, Drive, and Slides.
• Positive, flexible, and growth-oriented working style.