Office Coordinator

At Ajinomoto Health & Nutrition, we are making significant advances in food and health with new ideas and innovative technologies. We are seeking candidates with energy and enthusiasm to be part of our growing team throughout North America. As an Ajinomoto Health & Nutrition employee, you are part of a diverse, innovative, and collaborative community committed to enhancing lives through nutrition and health. Our team is committed to providing amino acid-based solutions that create better lives for all.

We do not use AI to screen applications. Applications and resumes of qualified applicants are reviewed by a real person because we value your time and believe each qualified applicant deserves thoughtful, human consideration. It's an oldfashioned approach-done with purpose.

Our people are the key ingredient to our success. We offer a collaborative, innovative environment where you can grow your career and make an impact on global food and health solutions.

We provide a comprehensive and competitive total rewards package, including:

Competitive Pay and Annual Bonus Opportunity 401(k) with Company Contributions  Medical, Dental, and Vision - Effective Day 1 Paid Time Off, Company Holidays, and Floating Holidays

Paid Parental Leave Wellness Programs and Yearly Wellness Reimbursement Work Flexibility Company-Paid Life and Disability Insurance Employee Assistance Program (EAP) Tuition Reimbursement Opportunities Career Growth and Development within a Global Organization

Company-Provided Mental Health and Caregiving support

Manages daily administrative operations of an office, coordinates schedules and communications, supports staff and management, handles correspondence, organizes meetings and events, maintains office supplies and records, and ensures efficient office workflow.

EDUCATION, CERTIFICATIONS AND EXPERIENCE:    Required:    High school diploma, GED, or equivalent    3 years' experience working in an office environment    Preferred    Prior experience supporting an office

KNOWLEDGE, SKILLS AND ABILITIES:    Working knowledge of Microsoft Office applications    Demonstrates discretion and the ability to keep matters confidential    Must be an initiative-taker with great initiative    Ability to make decisions, as necessary    Ability to multitask    Demonstrate exceptional attention details    Ability to communicate effectively with internal and external stakeholders

WORKING CONDITIONS:Typical office environment. This position may perform activities in an environment that contains hazardous elements and requires safety awareness and adherence to all safety policies and guidelines. Work must be performed in a safe manner for personal protection and for the protection of other team members. All safety procedures, procedures described in SOPs, BPRs, and support the compliance of applicable ISO standards in all functional areas must be followed, enforced, and complied with.

PHYSICAL REQUIREMENTS:    Position requires the ability to sit for 3-6 hours per day    Stand, walk, bend over, and reach above head less than an hour a day    Lifting or carrying a minimum of fifty pounds    Eye/hand coordination and repetitive use of hands/arms for writing and computer work

   Coordination and Support    Schedule and coordinate with external vendors and suppliers to ensure efficient office operations    Report general maintenance needs and manage completeness    Order and maintain office supplies    Manage purchase orders by confirming accuracy and forwarding to accounting for processing    Distribute mail accordingly and process shipping for FedEx and/or UPS    Assist with the coordination of conference calls, meeting planning, and assist with meeting room reservations    Coordinate travel and hotel arrangements for guests and managers, as requested    Maintain visitor control by screening and admitting guests pursuant to the Visitor Control Policy    Plan, coordinate, and facilitate ordering of meals for business meetings and other office functions    Schedule, coordinate, and facilitate monthly meetings as requested    In collaboration with appropriate departments, manage building improvement projects for the business office    Coordinate training on office procedures for new and existing business office employees    In collaboration with plant HR and the Communications department, create, post, and manage content for the digital message boards    Specialty and Personal Care    Maintain suitable inventory based on shelf life and local demands by auditing inventory and ordering from necessary suppliers for the Specialty & Personal Care division     Coordinate and ship SPC samples to North American and Canada customers via UPS and/or FedEx    Organize and maintain samples    Other    Performs other job-related duties and responsibilities as assigned

Ajinomoto is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, physical or mental disability, national origin, veteran status or any other basis protected by state, federal, or local law.  All employment is decided on the basis of qualifications, merit, and business need.