What are the responsibilities and job description for the Logistics Coordinator position at AIT - A Specialty Materials Company?
About AI Technology, Inc.AI Technology, Inc. (AIT) is a leading manufacturer of advanced adhesives, thermal interface materials, films, and specialty coatings serving the semiconductor, electronics packaging, aerospace, and energy industries. Our Princeton, NJ operations integrate R&D, manufacturing, and customer fulfillment, requiring precise coordination across production, logistics, sales, and accounting.Position OverviewWe are seeking a detail-oriented Logistics Coordinator to manage the internal coordination of customer orders from production scheduling through shipment and invoicing support. This role is central to ensuring that production priorities align with customer delivery commitments and that shipments are executed accurately and on time.This is an internal coordination and planning role and is ideal for someone who excels at organization, communication, and process ownership.Key ResponsibilitiesProduction & Order SchedulingDevelop and maintain production schedules based on customer orders, priorities, capacity, and material availability.Coordinate daily with production and operations teams to confirm schedules and adjust for changes or constraints.Track work order status and ensure alignment between production output and customer delivery requirements.Communicate schedule updates and priorities clearly to internal stakeholders.Shipping & Logistics CoordinationOwn and manage the outbound shipping schedule in coordination with the production plan.Confirm product readiness, quantities, and documentation prior to shipment.Prepare and review shipping documentation including packing lists, bills of lading, and hazardous materials documentation (as applicable).Coordinate shipments with carriers (parcel, LTL, freight, courier) and track deliveries.Ensure compliance with internal procedures, customer requirements, and applicable shipping regulations.Order Processing & Invoicing SupportReview customer purchase orders and internal work orders for accuracy and completeness.Ensure all internal paperwork is finalized prior to shipment release.Coordinate with accounting to support timely and accurate customer invoicing.Maintain accurate records of production schedules, shipments, and order status.Internal Coordination & Continuous ImprovementServe as the primary internal point of contact for logistics- and scheduling-related questions.Maintain organized records in ERP (Quickbooks) or internal tracking systems.Identify opportunities to improve scheduling accuracy, shipping efficiency, and internal workflows.Adhere to all safety, handling, and compliance procedures, particularly when coordinating chemical products.Qualifications2 years of experience in logistics coordination, production scheduling, supply chain, or operations support.Strong organizational skills with the ability to manage multiple priorities and deadlines.Comfortable working with quantities, timelines, and basic math.Experience preparing shipping documentation and coordinating with carriers.Detail-oriented with strong follow-through and record-keeping skills.Effective communicator able to work cross-functionally with production, sales, and accounting.Proficiency with Microsoft Office; Quickbooks Enterprise experience strongly preferred.Prior experience with chemical products or regulated materials is a plus, but not required.Company DescriptionAIT is a high tech manufacturer of adhesives, coatings and other specialty materials.
Salary : $18 - $22