What are the responsibilities and job description for the Sr. Payroll Specialist position at Airshare Careers?
Description
SUMMARY
Airshare is a company that values its people and recognizes their contributions to the success of the organization. We believe in teamwork and collaboration to ensure that customers are safely and punctually transported to their destinations. Whether you work as a pilot, mechanic, or part of the operations team, Airshare acknowledges the critical role each individual plays in the seamless execution of every trip. The company prides itself on delivering exceptional service and has fostered a dynamic and rewarding culture.
The Senior Payroll Specialist is responsible for the accuracy and integrity of the payroll administration. Primary duties include the preparation, posting, and reconciliation of payroll, financial, and tax accounts on a bi-weekly basis. This role works in close collaboration with the Billing & Payroll Manager and the HR department, serving as a subject matter expert in payroll processes, audits, and accounting. This role will also be a point of contact for second-level employee issues and inquiries into payroll and HR related matters. This position will require you to work in the Corporate Headquarters office located in Overland Park, KS. This is not a remote or hybrid role.
Essential Duties
Qualified candidates will have a Bachelor’s Degree in Business, HR, or Accounting, and 3 years of payroll/HR experience.
SUMMARY
Airshare is a company that values its people and recognizes their contributions to the success of the organization. We believe in teamwork and collaboration to ensure that customers are safely and punctually transported to their destinations. Whether you work as a pilot, mechanic, or part of the operations team, Airshare acknowledges the critical role each individual plays in the seamless execution of every trip. The company prides itself on delivering exceptional service and has fostered a dynamic and rewarding culture.
The Senior Payroll Specialist is responsible for the accuracy and integrity of the payroll administration. Primary duties include the preparation, posting, and reconciliation of payroll, financial, and tax accounts on a bi-weekly basis. This role works in close collaboration with the Billing & Payroll Manager and the HR department, serving as a subject matter expert in payroll processes, audits, and accounting. This role will also be a point of contact for second-level employee issues and inquiries into payroll and HR related matters. This position will require you to work in the Corporate Headquarters office located in Overland Park, KS. This is not a remote or hybrid role.
Essential Duties
- Process payroll in an accurate and timely manner for employees in the subsidiary company, and as backup for the parent company
- Assist with the setting up of payroll and benefits in the Paycom HRIS system
- Maintain personnel database regarding salaries and job titles, and ensure the accuracy of changes to employee records
- Address and resolve employee concerns or changes relating to the payroll/HRIS systems
- Participate in annual audit requests and required reporting
- Prepare relevant HR and payroll reports
- Manage and prepare quarterly and year-end tax reports and filings and all states with active employees
- Prepare requests for opening and closing state accounts as part of onboarding and attrition
- Administrative tasks include managing schedules, organizing meetings, and creating internal and external correspondence
- Maintain current standard operating procedures for the department, and assist with updating of HR system modules as needed – Performance Management, ongoing projects, compliance
- Assist with managing and maintaining accurate HR documents, including the employee and manager handbooks, processes, and procedures
- Responsible for handling confidential information with discretion and ensuring compliance with data protection regulations
- Participate in special projects as assigned
Qualified candidates will have a Bachelor’s Degree in Business, HR, or Accounting, and 3 years of payroll/HR experience.
- Proven experience in a payroll position in a fast-paced environment
- Strong knowledge of tax and wage laws
- Multi-state payroll experience, including quarterly and year-end tax filing required
- Paycom payroll experience strongly preferred
- Good understanding of the common fiscal procedures
- Excellent verbal and written communication skills
- Strong computer literacy, including Microsoft Office applications
- Exceptional multitasking and organizational skills
- Able to work effectively with minimal supervision
- Medical, dental, and vision insurance – if you choose to participate, coverage will commence on the first day of the month following your date of hire
- Airshare offers a no-cost medical and dental option at the employee level
- Optional supplemental insurance benefits (accident, hospital indemnity, critical illness, life, short-term/long-term disability, fertility, and pet)
- Paid Parental Leave
- Company-paid term life insurance equal to 1.5 times your annual salary
- Two 401(k) retirement plans with employer match – you will be eligible to participate on the first of the month following 30 days of employment
- PTO is accrued based on the length of employment
- 12 holidays per year
- Access to relocation flights
- FREE Full Size on-site Gym with locker rooms and Sauna
- Group Fitness Classes and various activities (pickleball, running club, ping pong, etc.)
- FREE Access to Bicycle sharing
- Indoor and Outdoor Common areas with WIFI
- On-site café and Food Truck Wednesdays
- Amazon Delivery lockers
- Covered Parking
