Payroll and Print Operations Specialist

Description

Position Summary 

The Payroll and Print Operations Specialist is responsible for the secure and accurate production and distribution of all payroll-related documents, including checks, earnings statements, and reports. This role involves operating specialized printing equipment, ensuring strict quality control, maintaining data confidentiality, and coordinating with payroll and shipping teams to meet critical deadlines. This is a part-time position around 20-25 hours per week at our Overland Park office. 

FLSA Status: Non-Exempt

Requirements

Required Experience and Education

High school diploma or GED equivalent; some college coursework in accounting or a related field is a plus. Previous experience in a print room, mailroom, or payroll environment, with demonstrated experience handling confidential information. 

Major Duties and Responsibilities

Document production and Quality Control

• Print payroll checks, direct deposit statements, W-2 forms, and other sensitive documents from the payroll system. 
• Verify and reconcile printed documents against payroll reports to ensure accuracy and resolve any discrepancies immediately. 
• Operate specialized equipment such as check printers, inserters, and bindery machines. 
• Perform regular quality checks to ensure all documents are legible and meet security standards. 

Security and Confidentiality

• Adheres to strict security protocols for handling confidential payroll data and materials. 
• Maintain secure storage for all sensitive payroll materials, including blank check stock. 
• Follow secure destruction procedures for voided or misprinted documents. 

Distribution and Logistics 

• Package and ship payroll documents to multiple locations, ensuring correct recipients and timely delivery. 
• Coordinate with mail carriers (e.g., UPS, FedEx, USPS) to track and confirm delivery. 
• Assist with other secure mailings for the company as needed. 

Inventory and Equipment Management

• Monitor and manage the inventory of print room supplies, including check stock, paper, ink, and envelopes. 
• Perform routine maintenance and troubleshooting on printing and inserting equipment. 
• Coordinate with vendors for equipment service and repair. 

Administrative Support

• Respond to internal inquiries regarding the status of printed and shipped payroll documents. 
• Maintain accurate records of all print and distribution activities for auditing purposes. 
• Collaborate with the payroll and finance departments to optimize print processes.? 

Desired Skills, Abilities, and Characteristics

• Exceptional attention to detail and a high degree of accuracy. 
• Proficiency in operating printing and finishing equipment. 
• Experience with standard office software (Microsoft Office, especially Excel) and payroll systems (e.g., ADP, Paychex). 
• Strong organizational and time-management skills to meet tight deadlines. 
• Excellent communication skills for interacting with internal departments and vendors. 
• Proven ability to maintain confidentiality and handle sensitive data with integrity.
• Ability to stand, walk, and lift up to 25 pounds as required for moving paper and supplies. 
• Manual dexterity to operate print room machinery and handle small components. 

Working Conditions

AB Payroll, LLC. promotes a flexible work environment with a deep commitment to technology and modern work arrangements. Our offices are open from 8:00 a.m. – 5:00 p.m. Monday through Friday during tax season and offices close at noon on Fridays outside of tax season. We are closed on major holidays, offer substantial paid-time-off, a comprehensive benefit package, competitive pay structure, and a culture of growth, clarity, and respect. Occasional overtime may be required. Travel to client’s place of business and overnight travel for continuing professional education may be necessary. 

AB Payroll, LLC. is an Equal Opportunity Employer.