Office administrator assistant

Job Summary
We are seeking a dynamic and highly organized Office Administrator Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment, supporting administrative functions, coordinating events, managing vendor relationships, and assisting with human resources tasks. The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication and organizational skills, and possess a proactive attitude to keep our office running efficiently. This paid position offers an exciting opportunity to develop a broad skill set across office management, bookkeeping, and team support.

Duties

• Coordinate and manage daily office operations, including front desk responsibilities and multi-line phone systems to ensure seamless communication.
• Assist with schedule management by organizing meetings, appointments, and calendar updates for team members.
• Support event planning activities for company meetings, training sessions, and special events to foster team engagement.
• Oversee vendor management by liaising with suppliers, processing invoices via QuickBooks, and maintaining accurate records.
• Handle basic bookkeeping and bookkeeping tasks such as filing receipts, managing petty cash, and updating financial records.
• Support human resources functions including onboarding new employees, maintaining personnel files, and assisting with payroll processing.
• Manage office supplies inventory, coordinate with vendors for procurement, and ensure the workspace remains organized and welcoming.
• Contribute to office management by supervising clerical staff when needed, training new team members on administrative procedures, and supporting overall team management efforts.

Experience

• Proven experience in office administration or clerical roles within a professional environment.
• Demonstrated supervisory experience overseeing administrative or support staff.
• Familiarity with QuickBooks or similar accounting software for invoicing and payroll processing.
• Strong background in event planning and coordinating corporate meetings or training sessions.
• Experience with vendor management, budgeting, and basic bookkeeping practices.
• Knowledge of human resources processes including onboarding, employee records management, and payroll administration.
• Excellent communication skills with a focus on phone etiquette and professional correspondence.
• Well-developed organizational skills with the ability to multitask effectively in a busy office setting.
• Prior experience in medical office management or healthcare environments is a plus but not required. Join us to be part of an energetic team dedicated to creating an efficient workplace where your skills will make a real impact!

Job Type: Full-time

Pay: $22.49 - $27.09 per hour

Work Location: In person

Salary : $22 - $27