What are the responsibilities and job description for the Accounts Payable Specialist position at AIR Control Concepts?
Job Title: Accounts Payable Specialist
Job Location: Tampa FL
Operating Company: Stan Weaver & Company Inc.
FLSA Status: Exempt
About:
Stan Weaver & Company, Inc. - A member of the AIR Control Concepts family.
Stan Weaver & Company, Inc. is a leading manufacturer’s representative with offices in Tampa, Orlando, Jacksonville, Miami, and West Palm Beach. The company represents the leading manufacturers in the air distribution industry. Products are promoted to engineers and owners through our staff of engineers and sold to contractors through our experienced sales team.
Our company provides support to engineers that design heating, ventilating and air conditioning systems on products ranging from air distribution, fans, energy-recovery ventilators, packaged ventilation, make-up air units, dampers, louvers, kitchen ventilation systems, laboratory exhaust systems, and more. You will find our flagship ventilation products behind walls, in ductwork, and on the roofs of hospitals, office buildings, hotels, shopping malls, restaurants, schools, industrial plants, warehouses, data centers, and other commercial buildings. The support we provide is for the selection of equipment used in these systems with the knowledge and impact of both state and federal codes.
Check out our website: Stanweaver.com | Partner for HVAC Solutions
Job Description:
We are seeking a detail-oriented and organized individual to join our team in the role of Accounts Payable Specialist. This position will oversee the direct processing of payable invoices and payments and manage expense accounts and reports.
Essential Duties and Responsibilities:
We offer a competitive and comprehensive benefits package, including:
Job Location: Tampa FL
Operating Company: Stan Weaver & Company Inc.
FLSA Status: Exempt
About:
Stan Weaver & Company, Inc. - A member of the AIR Control Concepts family.
Stan Weaver & Company, Inc. is a leading manufacturer’s representative with offices in Tampa, Orlando, Jacksonville, Miami, and West Palm Beach. The company represents the leading manufacturers in the air distribution industry. Products are promoted to engineers and owners through our staff of engineers and sold to contractors through our experienced sales team.
Our company provides support to engineers that design heating, ventilating and air conditioning systems on products ranging from air distribution, fans, energy-recovery ventilators, packaged ventilation, make-up air units, dampers, louvers, kitchen ventilation systems, laboratory exhaust systems, and more. You will find our flagship ventilation products behind walls, in ductwork, and on the roofs of hospitals, office buildings, hotels, shopping malls, restaurants, schools, industrial plants, warehouses, data centers, and other commercial buildings. The support we provide is for the selection of equipment used in these systems with the knowledge and impact of both state and federal codes.
Check out our website: Stanweaver.com | Partner for HVAC Solutions
Job Description:
We are seeking a detail-oriented and organized individual to join our team in the role of Accounts Payable Specialist. This position will oversee the direct processing of payable invoices and payments and manage expense accounts and reports.
Essential Duties and Responsibilities:
- Analyze expense reports and other invoices for accuracy and eligibility for payment.
- Ensures correct payments are made in a timely manner and posted in the ERP System. Analyze expense reports and other invoices for accuracy and eligibility for payment.
- Perform necessary banking tasks such as submitting and approving ACH and other electronic transactions.
- Accurately and efficiently enter vendor invoices, applying appropriate general ledger (GL) codes to ensure financial integrity.
- Ensures outstanding obligations are credited upon payment, and issues stop-payment orders as needed.
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
- Provide support and respond to inquiries from Corporate and Regional financial management as needed.
- Ensure accuracy of payment processing by reviewing checks and vouchers and coordinating required approvals prior to disbursement
- Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors ledger).
- Ensures employer identification numbers or social security numbers have been collected from all vendors preparation and submittal 1099s.
- Ensure proper maintenance, filing, and storage of records in case of audits.
- Other duties as assigned.
- High School degree or equivalent required; Business or Accounting degree preferred.
- Minimum of 3 years’ Accounts Payable experience
- Excellent verbal and written communication skills.
- Proficient in accounting software and Microsoft Office Suite or related software.
- Thorough understanding of accounts payable functions.
- Ability to collaborate, work independently, and work closely with other departments.
- Demonstrates ability to take initiative and use sound judgment and discretion.
- Self-motivated and proven ability to work effectively with minimal supervision.
- Strong Organizational and analytical skills, adaptability, and problem-solving abilities.
- Demonstrates proficiency in ERP systems, with experience in Infor FACTS or Oracle Fusion preferred.
We offer a competitive and comprehensive benefits package, including:
- Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.
- Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.
- Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
- Professional Development – Ongoing training opportunities and support for continuing education.
- Paid Parental Leave – Support for growing families with paid parental leave benefits.