What are the responsibilities and job description for the Summer Program Coordinator - ECPSI position at AIC/SAIC UPDATED 10/2024?
About SAIC
For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.
About the Department
Residence Life provides a living-learning community in well maintained downtown facilities designed for the student artist. Student and Professional staff engage in community development, offer fun & educational events and programs, connect students with campus resources and provide 24hr on call support.
About the Position
The Residence Life Assistant – Early College Program Summer Institute is responsible for supporting high school aged students participating in the Early College Program, Summer Institute who live in one of SAIC’s co-educational high-rise residence halls. This position supports the co-curricular portion of this overall experience. Responsibilities include, but are not limited to, providing support to students who are experiencing conflict, illness or distress; assisting with mandated City of Chicago curfew; office management, supporting Jones Hall Move In & Move outs and administrative functions. The position reports directly to the Assistant Director of Residence Life for Education and Training. This position is 35 hrs a week in person, with two-three evening shifts (2:30pm-10:30pm) per week. Weekend commitments should also be expected. Optional on campus housing available at no cost.
Responsibilities
- Provide support for ECPSI students including facilitating communication between student, family and SAIC staff
- Respond to facility issues and address community relation concerns
- Respond to minor mental and physical health concerns & other distressed students
- Consistent communication with Professional Staff On Call during crisis/emergency situations is expected
- Maintain accurate reports using Symplicity Advocate Software
- In collaboration with Residence Life Professional Staff & Continuing Studies staff, offer care and support to students who are not in class due to illnesses including checking in with students about their overall health, communicate student’s well-being with other staff, assist students with obtaining items that are needed and connect with families about students’ needs.
- In collaboration with Residence Hall Director, provide direction to Summer Resident Advisors (Summer RAs) to develop programs for high school students including assisting with scheduling, ensuring proper forms are completed, creating marketing, planning for materials needed, etc.
- Provide programming for Summer RAs and ECPSI students
- In collaboration with Residence Life Professional Staff & Summer RAs, ensure that every ECPSI student meets curfew expectations
- Create real time plans for finding students who have not checked in for curfew that includes phone calls, room checks, speaking with other students, etc.
- Manage ECPSI/Residence Life email regarding ECPSI, responding in a timely and accurate manner
- Create, update, and implement google forms to collect information from ECPSI students upon move in & ongoing
- Update shared spreadsheets with Continuing Studies and Admissions Staff to share pertinent information
- Ensure Summer RAs are completing programming forms in Engage properly and in a timely manner
- Assist Hall Director in managing the overall front desk system including package database, package system, roster management, and front desk staff training
- Ensure building(s) is prepped before each move in by Summer RAs including ensuring correct furniture counts per residence hall room, proper placement of furniture, and basic room prep is accomplished
- Walk buildings to ensure all expectations are executed and identify facility issues that need to be addressed
- Supply necessary information and supplies in a timely manner so Summer RAs can accomplish tasks
- Prepare supplies so Summer RAs can execute room prep properly
- Partner with facilities staff to ensure rooms are being cleaned in a proper and timely manner
- In collaboration with other staff, ensure bulletin boards, door decorations, room prep, and preparation for move in
- Coordinate ECPSI move-in and move-out processes
- Update and implement logistics plan and communicating with residents, residence hall staff, other departments (Security, Operations) about their role
- Prepare appropriate electronic and physical documents
- Collaborate with other Residence Life Assistant – Early College Program Summer Institutes to facilitate move ins & move out
- Provide Administrative support to Residence Life including data collection, filing, emails & phone calls, etc.
- Identify personal and emotional concerns of students; inform appropriate staff in a timely manner; document situations and share appropriately; ensure student’s privacy is kept confidential at all times
- Maintain regular contact with appropriate resources to ensure effective operation of residence hall; communicate facility issues to appropriate areas in a timely fashion; communicate student issues/crises; respond to parental communication as appropriate
- Other Duties as Assigned
Qualifications
- Bachelor's degree
- 1 years of experience in Res Life and project coordination preferred
- Effective communication skills
- Ability to work with diverse populations, including multicultural experience, cross-cultural communication skills and the ability to create and promote an inclusive community
- Demonstrated collegiality and leadership ability
- Proficiency in Microsoft Office Suite and Google Suite
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer
- Move to other buildings on campus for meetings and programs; occasional standing requirements include facilitating programs, move-in and move-out, orientation and other large-scale events
- Occasionally moves about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as a copy machine and printer.
Compensation & Benefits
Please click on the links below to view our competitive, comprehensive benefits package:
- Hiring Range
The expected hiring range is an estimated amount for positions based on the grade. Final offers are based on various factors, including skill set, experience, qualifications and other job-related reasons.
- Job Classification: Hourly
- Employment Category: Seasonal
- Grade Level: 6
If you are accessing this listing from a third party, not all links to salary and benefits information may work. Please visit our career page at saic/artic.edu/employment for complete information
Application Instructions
Please submit your resume and cover letter to be considered for this position.
Accessibility
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page:
Accessibility Accommodation for Applicants
Equal Opportunity Statement
The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals compliant with federal and state laws. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.