What are the responsibilities and job description for the Director, Facility Management NonProfit position at AHRC New York City?
ESSENTIAL RESPONSIBILITIESPolicies and Procedures (Compliance and Implementation):
- Assist with development of operating standards and protocol and drafting of departmental policies and procedures ensuring compliance with all city, state and federal regulations related to environmental protection and health and safety regulations ( including OSHA, fire codes, building codes, city ordinances, etc.).
- Develop preventative maintenance programs and annual and long- range facility planning strategies. Communicate new or revised plans to relevant stakeholders within OPWDD and DDSO offices and to internal AHRC leadership.
- Guide the development of plans of corrective action for environmental and life safety deficiencies cited in internal and external audits.
- Assist with development of evacuation and emergency response plans.Facility Oversight:
- Perform on- site residential audits to assess and evaluate conditions, make recommendations for improvements, and offer solutions to achieve cost-effective operations. Assess and monitor condition of furnishings, floor coverings, safety equipment and general house cleanliness.
- Assist with identification of building problems and needed renovations by providing technical assistance to staff in all areas of facilities management.
- Develop facility and equipment budgets, stay within approved budgetary guidelines, develop cost- effective solutions report costs, and analyze future building-related expenditures.
- Manage, delegate and perform facility repairs, preventive maintenance and inventory control utilizing Property Maintenance Software.Vendor Relations and Procurement:
- Serve as liaison with federal, state and local agencies, companies and contractors, architects, and AHRC staff and administration on all technical matters affecting facilities management.
- Establish and maintain strong business relationships with service vendors.
- Consistently maintain updated contractor list for services (construction, landscaping, repairs and painting, etc.) and goods (furniture, carpeting, equipment, supplies, etc.).
- Oversee bidding process and ensure uniform specifications are presented to all bidders for work orders. Evaluate bids and recommend vendors to whom contracts should be awarded.
- Direct, schedule, and oversee external contractors (electricians, plumbers, roofers, painters, landscapers, etc.).
- Oversee procurement of all goods and services from outside vendors and ensure delivery of high quality and standards.
- Select products, parts, fixtures and materials that meet operating needs of residential programs.Staff Supervision and Training:
- Direct, supervise, and evaluate Maintenance staff and ensure staff receives training related to specific job tasks and responsibilities.
- Implement and maintain the facility management computer-based inventory and work order tracking information system, as well as reviews logs and records to maintain positive control of workflow and progress of work by staff.
- Ensure work order requests are received and prioritized, and jobs are assigned to efficiently and economically meet reasonable time frames.
- As needed, perform activities of workers supervised. ## QualificationsREQUIRED QUALIFICIATIONS
- Bachelors degree in physical plant administration centered around facility management required. Masters preferred. Experience will be considered in lieu of degree.
- Five or more years of related experience and/or training.
- Ability to write reports and business correspondence, and to effectively present information and respond to questions to broad range of stakeholders.
- Proficient in standard business software applications such as Excel and Word, as well capacity to learn agency-specific applications, as needed.
- Proven ability to establish and maintain strong relationships with program leadership and staff, as well as external contractors and business contacts.
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