What are the responsibilities and job description for the Scheduler position at AHAA Moment LLC?
Job Summary
We are seeking a highly organized and proactive Scheduler to join our dynamic team! In this vital role, you will coordinate appointments, manage calendars, and streamline daily operations to ensure efficiency across the office. Your energetic approach and attention to detail will help keep our schedules on track, support our team’s productivity, and enhance overall office management. This position offers an exciting opportunity for someone with strong administrative skills, excellent communication abilities, and a passion for delivering exceptional customer support, including back-up care when needed. Caregiving experience required and nursing home experience preferred. If you thrive in a fast-paced environment and enjoy multitasking with precision, this is the perfect role for you!
Duties
- Coordinate and manage multiple calendars for team members, ensuring all appointments, meetings, and deadlines are accurately scheduled and prioritized
- Handle incoming calls using phone systems with professionalism and courteous phone etiquette
- Assist at the front desk by greeting visitors, managing check-ins, and directing inquiries efficiently
- Maintain organized filing systems, perform data entry tasks, and ensure all records are up-to-date using Microsoft Office, Google Workspace, and other office management tools
- Support office management tasks such as ordering supplies, managing correspondence, and proofreading documents for accuracy
- Provide exceptional customer service by supporting clients or patients with scheduling needs and answering questions promptly
- Perform clerical duties including typing reports, managing phone support, filing documents, and assisting with bookkeeping using QuickBooks or similar software
- Ability to fill in for an emergency ,coverage as needed as CNA or Home health Aid
- CPR Certification
- Level 2 AHCA Background screening required
Qualifications
- Proven experience in office management or administrative roles with a focus on scheduling or reception duties
- Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and data entry skills
- Excellent organizational skills with the ability to multitask efficiently in a busy environment
- Bilingual abilities are a plus to assist diverse clients or team members effectively
- Experience with multi-line phone systems, front desk operations, and customer service is highly desirable
- Knowledge of clerical procedures such as filing, proofreading, and calendar management
- Personal assistant or medical/dental receptionist experience is advantageous but not required
- Ability to demonstrate professionalism with phone etiquette and time management skills
Join our team as a SchedulerBack up caregiver to bring energy and precision to our daily operations! Your dedication will help us deliver seamless service while supporting our team’s success. We value your expertise in office organization and customer support—apply today to become an essential part of our vibrant workplace!
Pay: From $2.00 per hour
Work Location: In person
Salary : $2