What are the responsibilities and job description for the Administrative Coordinator position at Agropur?
Job Type
RegularAs part of the Human Capital team, the Administrative Coordinator provides administrative support to the Employee Service Center and to the Human Capital team by collecting and organizing information, effectively communicating with internal and external customers or vendors, contributing to the smooth operation of the department.
Job Description
Invest in you, join Agropur. We Dairy You!
As part of the Human Capital team, the Administrative Coordinator provides administrative support to the Employee Service Center and to the Human Capital team by collecting and organizing information, effectively communicating with internal and external customers or vendors, contributing to the smooth operation of the department.
Administration
What the role is about:
AA/EEO – Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity
Agropur welcomes people from all backgrounds and origins. We are proud to be an employer with a diverse community and are committed to providing a respectful and inclusive experience for all employees and applicants. We will work with candidates who request accommodation. Please note that an adequate knowledge of French is required for positions in Quebec.
In this text, the use of the masculine gender to designate persons is intended only to lighten the text.
RegularAs part of the Human Capital team, the Administrative Coordinator provides administrative support to the Employee Service Center and to the Human Capital team by collecting and organizing information, effectively communicating with internal and external customers or vendors, contributing to the smooth operation of the department.
Job Description
Invest in you, join Agropur. We Dairy You!
As part of the Human Capital team, the Administrative Coordinator provides administrative support to the Employee Service Center and to the Human Capital team by collecting and organizing information, effectively communicating with internal and external customers or vendors, contributing to the smooth operation of the department.
Administration
What the role is about:
- Creates all purchase orders for the Human Capital team and receives invoices
- Treats some of the benefits billing
- Tracks inventory, orders and stocks office/breakroom/conference room supply, as needed.
- Guides managers and employees to the appropriate points of contact for their Human Capital requests
- Performs various reception duties including but not limited to:
- Coordinates guest visits/security key cards.
- Answers office calls and properly directs callers and handles inbound and outbound mail.
- Handles inbound and outbound mail (ex.: garnishment/VOE/Unemployment)
- Provides general administrative support to Employee Service Center including reporting, processing and reconciliations, document and presentation preparation, customer service, and other projects and duties as assigned.
- Ensures Form I-9 completion
- Prepares Verification of Employment letters
- Coordinates distribution of workplace posters to various sites with the help of an external supplier.
- Assists new hires with questions and ordering any necessary materials.
- Provides high quality customer service to solve employee requests.
- Participates in various projects:
- Updates or proofreads HC/ESC procedures, documents and knowledge articles.
- Assists with Employee Service Center’s low to medium complexity inbound calls, voice messages and cases during peak time.
- Participates in the coordination of employee events and activities for the site
- Collaborates on ad hoc special projects or initiatives related to internal HC
- Performs any other related tasks as requested.
- 3 years in administrative or office support roles
- High School Diploma or associate degree
- Good computer skills with MS Office Suite
- Have a strong customer service focus and interest
- High level of interpersonal skills to handle sensitive and confidential situations and documentation
AA/EEO – Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity
Agropur welcomes people from all backgrounds and origins. We are proud to be an employer with a diverse community and are committed to providing a respectful and inclusive experience for all employees and applicants. We will work with candidates who request accommodation. Please note that an adequate knowledge of French is required for positions in Quebec.
In this text, the use of the masculine gender to designate persons is intended only to lighten the text.