Payroll Administrator II

Who We Are

GDM Seeds is a global leader in plant genetics, dedicated to transforming agriculture through technological innovation. With a continuous focus on research and development, we bring the most advanced and high‑performing seed varieties to the market, creating new growth opportunities for our partners and for the future of agribusiness.

Our North America portfolio includes leading brands like AgriGold®, DONMARIO®, Mustang™, PRIDE® Seeds, Revere®, and Virtue, supported by a network of research superstations, one of the largest corn genetic pools and the fourth-largest corn research program. Through our combined expertise, we continue to push the boundaries of innovation, delivering top-tier seed solutions to help farmers grow and succeed. GDM’s region-first brand model reinforces the company’s long-standing promise to deliver top-performing genetics and robust agronomic support - ensuring farmers have the right genetics, in the right place, at the right time.

OUR DNA

We are passionate about what we do and driven by curiosity. We believe that learning and innovation are the foundation for transforming the future of agriculture. Our focus is on cutting‑edge genetic development, creating solutions that make a difference in the field and in the global market.

Our DNA not only guides us but also connects us: we work with empathy, transparency, and respect, ensuring agile and flexible operations. Here, you are the protagonist of your career, because we believe every individual plays an essential role in building something greater.

If you are passionate about learning and want to be part of evolving agriculture, GDM is the right place for you!

We are proud to offer a competitive benefits package, which includes:

• Medical, dental, and vision coverage
• 401(k) with company match (eligible 1st of the month following date of hire)
• Generous vacation time & paid holidays
• Volunteer Time Off
• Paid parental leave
• Tuition and Health Club reimbursement
• Other benefits: Company paid Long-term and short-term disability insurance, company paid life insurance and optional supplemental life insurance, health savings account (HSA) with a company contribution and Flexible Spending Account (FSA)
  
  

GDM is an equal opportunity employer. We are proud to welcome candidates from all backgrounds and encourage you to apply.

Learn more about us at gdmseeds.com or follow us on LinkedIn and Twitter @GDMSeeds.

Position Summary

Responsible for the accurate, timely, and compliant processing of multi-state U.S. and Canadian payroll in partnership with a 3rd party payroll processor. This role ensures payroll data integrity, regulatory compliance, timely issue resolution, and strong coordination with HR, Finance, Legal and external payroll vendors.

ESSENTIAL FUNCTIONS:

Payroll Processing & Vendor Coordination

• Support end-to-end payroll processing in partnership with 3rd party payroll processor
• Update and maintain payroll processing worksheets and documentation shared with payroll vendor
• Run payroll integration file from UKG Pro WFM and transmit required data
• Perform pre- and post- payroll audits to ensure accuracy of time, earnings, deductions, taxes, and garnishments
• Investigate and resolve payroll discrepancies and employee inquiries
• Responsible for enforcing payroll policies and assists in development of overall payroll procedures by making recommendations for efficiencies.
• Monitor payroll processing deadlines and ensure timely completion of required tasks
• Compiles reports from databases as needed
• Provides support related to payroll data, as needed, by external and internal auditors
  
  

Time & Earnings Administration

• Review and confirm timecard and time-off approvals
• Enter and edit timecards, historical adjustments, and pay changes as needed
• Lock and sign off timecards at payroll deadlines
• Audit holiday pay eligibility and ensure accurate timekeeping records.
• Set-up web clocks and provide support as needed
  
  

Employee Lifecycle Payroll Support

• Audit new hire records to ensure accuracy of pay rates, tax setup, and legal name compliance for W-2 reporting
• Review termination payouts including final wages, accrued vacation, and reimbursements
• Validate employee transfers, pay group changes, and compensation updates.
  
  

Compliance & Tax Support

• Maintain state and SUI tax accounts and assist with annual rate updates as needed
• Audit employee address changes to ensure proper tax jurisdiction setup
• Assist with creation of tax codes and earning codes in UKG as needed
• Maintains current knowledge of federal, state and local payroll and compensation regulations to ensure Company compliance.
• Submit tax notices to payroll vendor and maintain organized documentation
• Monitor post-payroll tax filing confirmations and exception reporting
• Completes and submits Unclaimed Property Reporting
• Assists with EEO-1 reporting and other compliance related reporting needs
  
  

Reporting & Financial Collaboration

• Collaborate with Finance to ensure accurate GL mapping and payroll reconciliations
• Communicate unusual payroll debits or credits to Finance in advance of funding
• Complete quarterly payroll reconciliations and reporting review
  
  

Employee Support & Communication

• Respond to payroll helpdesk inquiries in a timely and professional manner
• Distribute payroll reminders, deadline notifications, and informational communications
• Partner with Legal and payroll vendor regarding wage garnishment processing
• Facilitates management and employee understanding of payroll procedures.
  
  

Documentation & Process Improvement

• Maintain organized payroll records and backup documentation
• Assist with maintaining and updating payroll SOPs
• Identify opportunities to improve payroll processes and internal controls
• Other duties as assigned
  
  

EDUCATION/EXPERIENCE:

• 5 years of payroll processing experience and hands-on experience with UKG Pro preferred
• Experience processing U.S. and Canadian payroll required
• Experience with ex-pats and H2A workers preferred
• CPP certification preferred
  
  

KNOWLEDE/SKILLS/ABILITIES:

• Strong working knowledge of federal, state, provincial, and local payroll and tax regulations
• Experience with garnishments, multi-state taxation, and payroll reconciliations preferred
• Excellent planning and organizational skills
• Strong attention to detail and ability to manage deadlines
• Ability to plan and manage multiple projects completely and accurately
• Ability to effectively work as part of a team
• Problem analysis and problem resolution skills
• Good communication skills, both verbal and written
• Ability to maintain the highest level of confidentiality and
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint)
  
  

PHYSICAL DEMANDS:

• Ability to lift up to 25 lbs
• Ability to work required hours