What are the responsibilities and job description for the Counseling Program Specialist position at Agnes Scott College?
Office: Graduate Studies
Reports to: Counseling Program Director
Work Period: 12-month
Hours: Full-time
Overtime: Exempt
Job Grade: 6
General Summary: Supports the daily operations of the CACREP-accredited Master's in Clinical Mental Health Counseling program and the School Counseling Master's program that will seek accreditation within the guidelines of federal and state laws, local ordinances, and Agnes Scott College and departmental policies and procedures. This role ensures smooth program functioning, assists faculty and students, and helps maintain compliance with accreditation standards with a specific focus on supporting the administrative needs of the faculty in the Program Director and Clinical Coordinator roles. Reports to the Counseling Program Director and works with students, faculty, staff, and vendors.
Essential Job Functions:
- Provides administrative support to faculty and program director, including but not limited to scheduling, internal and external counseling program related correspondence, supply ordering, creates requisitions and reimbursements, reconciles assigned P-card, correspondence with prospective and current students, maintains various databases and/or spreadsheets, document scanning and other administrative duties as required.
- Supports the CACREP Program Liaison and assists with accreditation-related documentation, data collection, and reporting, including ensuring compliance with CACREP policies and procedures.
- Coordinates student admissions, orientation, registration, and graduation processes in conjunction with Graduate Studies staff (i.e., Enrollment Manager, Admissions Counselor).
- Reviews and updates Counseling Student Handbook, student receipt of the handbook annually, and the Graduate Catalog specific to the Counseling Department/Programs.
- Assists with maintaining accurate student records (i.e., clinical hours logs, remediation plans, etc. for purposes of maintaining evidence and documentation for accreditation)
- Supports practicum/internship placement logistics and processing MOUs between the college and sites, and assists with follow up communications between program and prospective clinical sites.
- Assists with course rosters in practicum and internship software platform (i.e., Tevera).
- Schedules meetings, manages program calendars, and provides administrative support to faculty and leadership.
- Prepares and distributes program communications, materials, and updates.
- Assists with interprofessional events, including workshops, seminars, and program evaluations.
REQUIREMENTS
Education: Bachelor's degree required.
Experience: Minimum of 3 years recent administrative experience with other employers; experience in higher education or counseling program administration preferred.
Knowledge/Skills/Abilities:
- Strong computer skills, including at least intermediate level word processing and spreadsheet development, Google docs, web research and web site maintenance.
- Excellent organizational and communication skills, both verbal and written.
- Excellent proofreading skills and attention to detail.
- Strong interpersonal skills and ability to interact in a positive, helpful manner with supervisors, co-workers and others to foster good teamwork and to interact gracefully with a wide variety of personalities and constituencies.
- Proficiency with student information systems and clinical hours logs software.
- Highly organized with strong ability to multitask in a face-paced environment at times.
- Demonstrated ability to work independently, prioritize tasks appropriately and to work well under pressure.
- Strong personal commitment to excellence in customer service.
- Ability to maintain confidentiality and abide by the Agnes Scott Honor Code.
PHYSICAL DEMANDS
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
APPLICATION PROCESS
Please apply online. Position is posted until filled. Due to the overwhelming response to the college's staff openings we are unable to respond personally to individual telephone inquiries. No faxed submissions please.
EEO
To provide equal employment and advancement opportunities to all individuals, employment decisions at Agnes Scott College are based on merit, qualifications, and abilities. Agnes Scott prohibits unlawful discrimination based on protected categories in its employment practices. This shall include, but not be limited to, employment, promotion, compensation, benefits, training and termination.