Contract/WA Cares Program Specialist

Aging & Adult Care of Central Washington (AACCW) is committed to enhancing the quality of life for older adults and individuals with disabilities across multiple counties. As a vital part of the community, we partner with local organizations to deliver services that promote independence, well-being, and community engagement. Our dedicated team works passionately to make a meaningful difference every day.

DEFINITION

Assist Director of Contracts & HR Assistant in the preparation of contract material, provide ongoing contract budget analysis, review contracts, monitor administrative and service delivery of subcontractors and provide complex and technical support services for the unit.

DISTINGUISHING CHARACTERISTICS

Works under the general supervision of the Director of Contracts & HR Assistant for contract responsibilities. Prepares and services contracts; authorizes contractor invoices for payment; assists in preparation of proposals and provides administrative support services to the Director of Contracts & HR Assistant.

TYPICAL WORK

Procures contractors for Medicaid waivered services; processes applications from potential waivered services contractors; creates contracts for waivered services using DSHS’s Agency Contracts Database.

Procures contractors for OAA services; processes applications; creates contracts using Outlaw.

Processes contractor invoices; ensures compliance with contract reporting requirements; notifies appropriate personnel of action needed on budget problems.

Assists with the competitive procurement and open procurement process.

Assist contractors to develop and submit contract proposals and budgets.

Assist in interpreting administrative regulations and policies to staff within Aging & Adult Care (AAC) and outside agencies.

Composes correspondence, drafts contract proposals.

Provide technical assistance and training to contractors.

Conduct periodic assessments of needs for assigned programs such as Wa Cares and Health Related Social Needs (HRSN); Processes data, develops recommendations and writes reports. Screens applicants for appropriate type of service and eligibility. Provides appropriate and accurate information on the services and resources available through the Agency or other community entities. Maintains all elements of confidentiality related to client information.

Outreach tasks are conducted for diverse audiences and groups, including seniors, lower-income individuals, minorities, limited-English speaking persons, people with disabilities, and others. Outreach tasks require the ability to occasionally work on weekends and evenings.

Serves as main data entry person for contracts in GetCare, and potentially other databases. Develop skills through training on how to implement person-centered assessments and to deliver eligibility notifications.

For OAA contracts, contractor expenditures review. Analyze contractor line-item costs. Monitor contractor budgets.

Perform monitoring of agency subcontracts: review program reports for completeness and accuracy, compare the cumulative count of clients and units delivered against those projected, ensure clients are receiving services in an appropriate manner, follow-up on client complaints.

Develop and review monitoring criterion. Interpret contract terms, requirements and conditions; develop understandable fiscal and status reports; organize, maintain and interpret records of contracts performance; coordinate effectively with contractor representatives and representatives of other agencies.

Prepare written reports of monitoring visits to include a listing of discrepancies and suggestions for improvement, ensure discrepancies are corrected.

Prepare program reports for AAC Advisory Committee and Council of Governments.

Perform other general office tasks.

Ability to travel throughout our 6-county region.

Perform other duties and tasks as required and assigned.

MINIMUM QUALIFICATIONS

High school diploma or GED certificate five (5) years of experience in bookkeeping, accounting or general administrative work. College education in an applicable field may be substituted, year-for-year, for up to three (3) years bookkeeping or accounting experience.

OR

AA degree required or two years’ experience providing direct human services. Experience may be paid or volunteer. Experience working with older adults and people with disabilities is preferred.

OR

Bachelor’s degree in business administration, public administration, business law, economics, mathematics, or closely related field one-year experience in negotiating, administering, or terminating contracts, contract cost or price analysis, or contract compliance administration. Additional qualifying experience may be substituted, year for year, for the education.

Bilingual English/Spanish preferred.

A valid Washington State driver’s license, a vehicle available for work-related travel & appropriate liability insurance.

Complete a background check.

Benefits include WA State PERS retirement, medical, dental and vision insurance, generous sick and vacation leave and personal holidays.

AACCW is an Equal Opportunity Employer.

Work Location: In person

Pay: $4,580.00 - $5,803.00 per month

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Travel reimbursement
• Vision insurance

Work Location: In person

Salary : $4,580 - $5,803