Accounts Payable Manager

Accounts Payable Manager

Job Summary:

The Accounts Payable Manager will play a pivotal role in supporting the Director of Accounting by orchestrating the daily operations of the Accounts Payable Department. This position will manage a team of 3-4 AP Specialists and the high-volume processing of invoices and manual checks and payment requests. Responsible for daily and weekly check runs and make sure they are completed promptly and accurately. Responsible for reconciling vendor statements, addressing discrepancies with suppliers, and nurturing strong relationships with external partners. This position requires exceptional organizational skills and a strong ability to follow up. Must be self-motivated and able to maintain a strong, positive team-oriented environment. Must have a strong understanding of Accounts Payable functions, complemented by a commitment to delivering exceptional customer service that meets AGI's high standards.

Primary Responsibilities:

• Oversee timely and accurate processing of the 3-person AP team.
• Ensure immediate pay requests are processed daily, along with the related daily check runs.
• Responsible for making sure the weekly check runs are processed and mailed in a timely manner.
• Reconcile vendor statements as needed and assist with the resolution of vendor payment disputes.
• Ensure all emails and other communications are answered in a timely manner.
• Perform all other duties as assigned. Manually enter and upload vendor invoice copies into our Epicor system.
• Review and verify GL coding weekly and enter it into our system.
• Manage daily the MS Outlook mailbox for accounts payable.
• Respond to employee questions and supplier inquiries related to invoices and payments.
• Perform all other accounts payable duties as assigned.
• Process requests and complete customer and vendor credit application forms.
• Sort out incoming USPS mail and distribute it to accounting staff and management.
• Perform some general and administrative accounting duties as assigned.
• Perform all other accounts payable and general and administrative accounting duties as assigned.

Job Specifications:

• Minimum of 5-7 years of experience in accounts payable or general accounting.
• Knowledge of basic accounting principles.
• Proficient with data entry.
• Strong leadership, time management, follow-up, and organizational skills.
• High degree of attention to detail.
• Ability to work independently and prioritize tasks.
• Proficient in MS Outlook, MSOffice-Excel, and Word.
• Demonstrate a strong sense of urgency and dependability.
• Positive attitude and work well in a team.
• Customer Service Orientation

Education Requirements:

• Minimum of Associate Degree in Business, Accounting, or Finance-related, prefer Bachelor’s Degree

Working Conditions:

Work is performed in a general office environment.