What are the responsibilities and job description for the Wellness Coordinator position at AgeWell Senior Living?
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Addington Place College Harbor
St. Petersburg, FL
Make a Difference Every Day. Lead with Compassion. Grow Your Career.
Are you a compassionate healthcare professional looking to make a meaningful impact in senior living? We are seeking a dedicated Wellness Coordinator to join our team and support the delivery of exceptional care within our Assisted Living community.
As the Wellness Coordinator, you will work closely with the Wellness Director and care team to help ensure residents receive high-quality, person-centered care while supporting daily wellness operations, communication, and coordination of services.
What You'll Do
- Assist with daily wellness operations in our Assisted Living community
- Support the Wellness Director in maintaining regulatory compliance and clinical excellence
- Coordinate resident assessments, service plans, and care updates
- Monitor resident health status and communicate changes to physicians, families, and interdisciplinary team members
- Help ensure accurate medication management and documentation
- Support caregivers, medication technicians, and wellness staff with communication and follow-up
- Participate in staff training, coaching, and ongoing support
- Assist with quality assurance initiatives and infection control practices
- Promote resident and family satisfaction through exceptional customer service
- Previous experience in Assisted Living, Memory Care, Long-Term Care, or Senior Living preferred
- Strong clinical assessment and documentation skills
- Knowledge of state regulations and senior living standards
- Excellent communication, organizational, and problem-solving abilities
- Compassionate, resident-centered approach to care
- Ability to work collaboratively in a fast-paced environment
- Leadership or supervisory experience is a plus
- Competitive compensation
- Comprehensive benefits package for eligible team members
- Paid time off and holiday pay
- Opportunities for career advancement and professional development
- Supportive leadership team
- Rewarding work environment where you can make a meaningful impact on the lives of seniors every day
Join a team where compassion, excellence, and service come together.
Addington Place at College Harbor, an AgeWell Solvere Living managed community is a senior living campus (AL, IL, SNF) in beautiful Saint Petersburg, Florida.
As a certified Great Place to Work for 9 years in a row, we proudly offer eligible team members:
- Medical, Dental and Vision benefits
- Company-paid Life Insurance and Voluntary Disability
- Generous Paid Time Off (PTO) Plan and paid holidays
- 401(k) Retirement Savings Plan with company match
Purpose
The Wellness Coordinator (Clerk) is the administrative arm of the Wellness department. He/she reports directly to the Wellness Director.
Qualifications
Education and Experience:
- Current State Nurse’s Aide registration.
- Experience and passion in working with seniors.
- Able to perform tasks which may be physically demanding such as pushing, bending, and lifting up to 60 pounds.
- Able to maintain positive working relationships with Residents, their families, peers, and other staff members.
- In good physical and emotional health and free of communicable diseases
Essential Functions:
- Resident Service Plan: Tracks care plans for current Residents and ensures revisions of care plans occur at prescribed intervals. Reminds clinical team of changes in condition that warrant revisions of care plans and confirms that new plans have been prepared for incoming Residents.
- Medical Paperwork: Files and tracks all medical test results and pending orders on the Resident Service Plan charts.
- Medicine: Receives prescriptions from on-duty nurse(s) and submits to pharmacy and arranges to pick up if no delivery service is available. Maintains files on all old prescriptions and pharmacy invoices.
- Insurance: Verifies all active insurance policies for Resident and places orders for any covered and prescribed medical equipment/supplies.
- Preventative Maintenance Log: Updates all medical changes to assure Resident Associates are providing the proper care for Residents.
- Lab Work: Collects and files all physician lab requests and helps to set up appointments.
- Admissions: Collects and reviews all information and insurance cards for newly admitted Residents, checking with Resident Care Director and nursing staff to assure that allergies, attending physician, and other medical information is correct and well documented.
- Medication Administration Records: Receives monthly recaps of all resident MARs from the pharmacy and places on the resident charts for licensed nursing review.
- Durable Medical Equipment: Orders all durable medical equipment ordered by physician. Must verify payment source for equipment before ordering.
- Supply Ordering: Checks on current supplies on an ongoing basis, making sure that all necessary daily supplies are available to meet Resident needs and places orders for any items that are running out.
- Scheduling: Works on setting up a schedule for three daily shifts and advising all department Associates of their schedules.
- Payroll: Checks time punches for all Resident Care Associates for the preceding week and sends report to the Business Operations Manager.
- Resident Appointments: Schedules all necessary medical appointments for Residents, assuring that appropriate referrals have been provided.
- Resident Record Copies: Obtains copies of Resident records requested by attending physicians or attorneys.
- Resident Transportation: Arranges and confirms required transportation for approved Resident appointments.
- Resident Transfer Sheets and PO: Collects and files all relevant resident information chart. This includes resident transfer sheets, and physician orders.
- All Referrals for podiatry and audiology: Schedules all referrals from family and clinical for podiatry and audiology services. Coordinates with visiting onsite professionals the residents needing to be seen.