Office Administrator- Liquid Propane

Office Administrator- Liquid Propane

WHO WE ARE- AgBest, LLC is a farmer owned cooperative with Agronomy and Energy branches located throughout East Central Indiana since 1930. AgBest offers a broad range of agricultural inputs and custom services to support the varied farming operations in our market. We provide major product lines including petroleum and LP gas, feed, fertilizer, crop protection and seed. In addition, we offer related services that include custom application, grain marketing and consultation. AgBest serves patrons in Delaware, Blackford, Jay, Wells, Eastern Grant and Western Randolph Counties and we distinguish ourselves from our competitors by providing efficient service, excellent products and superior customer service. Additionally, our AgBest Express division includes self-service gas station and convenience stores offering top tier CountryMark gasoline refined from American crude oil. AgBest strives to develop meaningful relationships with our customers and employees. AgBest employees are essential in maintaining our values and continuing our growth. At AgBest, we look for individuals who are committed to excellence, integrity, and safety.

Job Summary

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Customer service to include taking orders, processing orders, answering questions, and direct the handling of customer complaints
• Understand and communicate pricing including calculating prepay and budget accounts
• Coordinate with administrative group to receive incoming product shipments against open purchase orders
• Coordinate with drivers regarding routes, deliveries, and service for customers in a timely and efficient manner
• Ensure clear communication with drivers regarding service and deliveries
• Assist management with inventory including taking inventory, researching discrepancies, and communicating inventories with accounting department
• Participate in continuing education to maintain knowledge for the products and administration involved
• Coordinate and facilitate annual mailers to customers
• Keep accurate records of maintenance and retention
• Receive and apply payments to customer accounts with accuracy
• Monitor and maintain accounts receivables that includes communicating with past due accounts
• Balance cash draw at the conclusion of each workday
• Prepare customer invoices and reconcile customer accounts
• Verify and prepare customer contracts
• Research problem invoices by interfacing with vendors, customers, and other staff
• Run monthly reports for account reconciliation
• Prepare and post deposits
• General office operations such as filing, photocopying, typing, mailing, and data entry
• May be required to cross-train and substitute for other administrative positions

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Knowledge of energy products preferred
• Demonstrated ability to calculate figures and amounts with accuracy
• Proficienct in Microsoft Office
• Strong organizational skills with attention to detail
• Understands confidentiality policies
• Commitment to excellence and high standards
• Excellent written and verbal communication skills
• Ability to understand and follow written and verbal instructions
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Demonstrated essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development
• Well-developed problem-solving skills
• High School Diploma, two years related experience, or equivalent combination of education and experience

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Physical Demands:

• Ability to write and speak effectively to individuals and groups.
• Ability to walk, stand, stoop, bend, or sit for extended periods of time.
• Ability to crouch, reach, and finger keys (like keyboarding, controls on a scanner, fax, etc.).
• Ability to lift up to 30lbs.
• Ability to hear within normal range.
• Acuity near and far with ability to see within normal parameters and to distinguish colors.
• Ability to work for extensive periods at computer keyboarding. ·

Work Environment:

• Availability to work extended hours, weekends, and on-call as business conditions warrant (primarily Spring and Fall).
• Possible exposure to dust, fumes, chemicals, and electrical hazards with appropriate safety measures in place.
• Must be able to work in a drug-free environment.
• Willingness to conduct work in an office environment that can be noisy and will involve interacting with team members and serving customer needs in an open area.
• Ability to multi-task with accuracy in a fast-paced environment

AgBest offers a competitive salary and excellent benefits package including Health, Dental, Vision, 401K Match Plan, Paid Time off and Life and Disability coverage for those who qualify.

As part of our pre-employment hiring process, background checks and drug screens are performed.

All applicants must be willing to submit to a background check and drug test. Evidence of work authorization upon employment is required in compliance with the Immigration Reform and Control Act of 1986. Completion of USCIS form I-9 will be required in order to verify employment eligibility within 3 business days of the first day of employment.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 3 years (Preferred)

Language:

• English (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Muncie, IN 47303 (Required)

Ability to Relocate:

• Muncie, IN 47303: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20