What are the responsibilities and job description for the Program Administrator position at Agape Child Development Center?
Benefits:
- Health insurance
- Paid time off
- Competitive salary
- Opportunity for advancement
Position Overview
Agape Child Development Center is seeking a highly organized and detail-oriented Program Administrator to support the daily operations of our program. This role is essential to ensuring our center runs efficiently, remains compliant with DHS regulations, and maintains accurate records and systems.
The ideal candidate is proactive, dependable, and able to manage multiple responsibilities while supporting staff, families, and leadership. This position plays a key role in maintaining a safe, structured, and compliant environment so our teaching staff can focus on providing high-quality care and education.
Key Responsibilities
Administrative & Operations
- Manage billing and invoicing through Procare
- Maintain accurate records and complete required reports
- Support overall program operations and organization
Compliance & Licensing
- Ensure compliance with DHS licensing requirements
- Maintain children’s files and employee DHS records
- Track staff training, certifications, and documentation
Systems Management
- Manage Procare (attendance, billing, reporting)
- Monitor KidKare (meal counts and food program compliance)
Safety & Facility Oversight
- Conduct and document monthly fire drills
- Coordinate and prepare for annual building inspections
Communication & Coordination
- Maintain program calendar (events, trainings, deadlines)
- Support communication with staff, families, and leadership
- Assist with volunteer coordination and documentation
Additional Support
- Assist with special projects as assigned
- Maintain strict confidentiality of all records and information
Qualifications & Requirements
- Strong organizational and time management skills
- High attention to detail and accuracy
- Ability to manage multiple tasks and meet deadlines
- Strong communication and customer service skills
- Ability to maintain confidentiality and professionalism
- Experience with administrative systems (Procare, KidKare preferred)
- Knowledge of DHS licensing requirements (preferred)
- Ability to work independently and as part of a team
Physical & Work Requirements
- Ability to sit, stand, and move throughout the day
- Ability to use a computer and office equipment
- Ability to lift up to 25 pounds if needed